1 Container Tabs
- 1.1 Overview
- 1.2 Locations
- 1.3 Specimens
- 1.4 Transfer
- 1.5 Maintenance
2 Exporting container details
- 2.1 Container Map
- 2.2 Defragmentation Report
- 2.3 Empty Positions
- 2.4 Utilization report

Container Tabs

For each container level, there are four tabs on the left-hand side: Overview, Locations, Specimens, and Transfer Events. Additionally, a maintenance tab can be seen for the parent-level container.

Tab Name	Purpose

Tab Name	Purpose
Overview	View container details, perform container actions, export reports, etc.
Locations	map view, Export map, view stored containers/ specimens, store specimens, block positions, etc. (not available for dimensionless containers)
Specimens	Configurable list of specimens in container (and descendants)
Transfer	Check-in, checkouts, transfers for container (and descendants)
Maintenance	Container maintenance tasks (only available at the highest level, e.g. freezer, LN tank, etc.)

Overview

The overview pages shows you details of the container like name, dimensions, site, position assignment, labelling etc.

Locations

To view each container's content, click on the 'Locations' tab under the specific container. This is useful if you want to do a re-inventory and look for spaces in each box.

This tab will show you a map of the container with the specimens stored in those.

Note: There is no map view available for dimensionless containers.

Click on any slot to view more details of the container/ specimen stored. A pop-up window is displayed with all the details

For ease of navigation, the pop-up window has hyperlinked fields which will navigate you to the respective pages. For example, clicking on label navigates you to the the specimen overview page in a new tab.

Specimens

The specimens tab will show you a list of specimens stored in that container. Refer to the wiki page https://openspecimen.atlassian.net/l/cp/dwKt8s0d for more details

Transfer

When any container is moved from its location a transfer event is captured by the system which is visible under the transfer event tab. Refer to Container Actions | Transfer for more details

Maintenance

OpenSpecimen helps you keep track of the maintenance of the containers along with reminders and alerts for activities to be performed. Refer to the wiki page https://openspecimen.atlassian.net/l/cp/RsN01fow for more details.

Exporting container details

OpenSpecimen supports four different reports which can be exported for each level of container. These are Map, Defragmentation report, empty positions and Utilization.

Note: The export option of exporting container data is available under every level of the container.

You can export data in the below scenarios.

Exporting whole ‘Freezer’ data.
Exporting data from the ‘Shelf’ level.
Exporting data from the 'Racks' level.
Exporting data from 'Drawers' level.
Exporting data only for the 'Box' level.
Exporting data for dimensionless container. (The .csv file will contain only headers and no information about the position, rows, and columns)
Exporting data for fully occupied container.
Exporting data for empty containers.
Exporting data for partially filled containers.

Container Map

A container map is a structural overview of each container level. The Map of the container can be exported either from the overview page or location page.

From Overview Page

The 'Overview' option displays details of the container. To export the content of a box to a CSV file, click on 'Overview', select the box from the tree view on the left-hand side, and then click on Export → Map.

From Location Page

The location page is useful for inventory purposes. To export the map from the location page, select the box for which you wish to export the map. Click on the 'Export Map' tab.

Once you export the file, a CSV file gets downloaded as mentioned below containing data of the particular container level. For example, if a map of a box is exported, the csv file will show the container hierarchy of the box along with the location of the specimens stored in the box. Alternatively, the CSV file can also be downloaded through the mail notification.

Defragmentation Report

Refer to Defragmentation Report wiki page.

Empty Positions

If a user is interested to know only the vacant rows, columns, and positions in the container, then they can export the empty report of the respective container.

To export the empty positions report, click on the overview tab of the container for which you require the report. Click on Export→ Empty positions

Once you export the file, you will get a .zip file under which you can view the .csv file like below-containing data of empty rows, columns, and positions in the container.

Column Names	Explanation

Column Names	Explanation
Container Name	Unique auto-generated name of container
Container Display name	Name of the container set by user for ease of accessibility
Container Hierarchy	Hierarchy of container E.g., Freezer → Rack → Box
Store Specimen	Does the container store specimen in a specific position. If the specimen is stored: Yes If the specimen is not stored: No
Row	The row number of the empty containers.
Column	The column number of the empty containers.
Position	The position number of empty containers.

Utilization report

Utilization report is a cumulative capacity report of the container which includes data for both the occupied and available positions of the container. Refer to https://openspecimen.atlassian.net/l/cp/UHX6L21gfor more details.

Report Container Content