Product support

Professional SLA-based support for critical issues, product help, training, server maintenance, and anything & everything related to OpenSpecimen.

Installer

Automated installation scripts and pre-configured Tomcat, Apache and MySQL, etc.

Screen Configurations

Define screens and workflows based on the study needs.

Rapid Data Entry

High throughput data entry to collect multiple participants, visits, and specimens in one go. Best suited for longitudinal clinical studies with many visits per day.

Specimen Request

Allow researchers to submit requests and process requests.

LDAP/SAML Integration

Integrate with institutional identity providers for better security.

2- Factor Authentication

Support for two-factor authentication using Duo or Google Authenticator app

Dropdown manager

Add, edit or delete new dropdown values. (super admin function)

Label Printing

Configure label print rules per the protocol and include any field. (super admin function)

REST API invoker

Invoke OpenSpecimen REST APIs via browser without any external browser plugins. (super admin function)

Unhandled Exceptions

View any system errors. (super admin function)

Data Validation (edit checks)

Create data validation rules per protocol to maintain data quality and generate error reports to improve staff productivity. 

User Management

Create unlimited users and assign roles per study per site.

Site Management

Manage multiple sites and institutes to manage multiple biobanks within a single instance OR manage multi-site studies.

Role and Privileges

Use default roles or create custom roles specific to local use cases, including restricting PHI data access.

Collection Protocols 

Create unlimited collection protocols with the following types:

1. A longitudinal study with a collection calendar

2. A prospective study for biobanking

3. Specimen centric study

Assign users, and sites and define screens based on protocol-specific workflows.

Participants and Visits

Collect participant information like demographics, clinical data, and visits information. Attach custom forms and fields at each level.

Consents

Collect consent information per CP and link it with the distribution process for validation.

Surgical Pathology Reports 

Upload surgical pathology reports at the visit level. De-identify the reports and lock them in future edits.

Specimen Processing

Process specimens into one or more child and grand-child specimens. E.g., whole blood is processed into Plasma aliquots. Track processing data and any other specimen-level data.

Additional customizations are also available as a paid plugin

Custom Forms and Fields

Create new fields or forms based on the study needs using a UI-based form builder (E.g., smoking history, breast pathology annotation, etc). 

Specimen Distribution

Track specimen distribution including invoicing.

Freezer Management

Create any type of freezer (Tanks, -80 Freezers, etc.) with varied sizes & dimensions, restrict containers by protocol or specimen type, and generate reports based on containers.

The system can also be configured to auto-allocate the next available relevant positions to store the specimens.

Carts

Create carts (or pick lists) to shortlist specimens of interest. Share carts with other users and do bulk operations from the cart.

Shipments

Track shipments between multiple sites (e.g. collection site to a central repository)

Reporting

One of the most loved features of OpenSpecimen!

Generate reports using UI, save, share, or schedule. Create data-based or count-based reports.

CSV Import

Bulk import CSVs for every object to add, edit, or delete data.

REST APIs

Perform any task or build plugins via REST API to integrate with other applications or instruments. 

Audit

Track every operation including login/logout, add, edit, delete, or query.

Paid Plugins

Project Tracker

Track project requests from researchers for specimen processing and distribution, including individual services within the project. Export reports and schedule reminders.

Supply Management

Track inventory of supplies (E.g. kits, tubes, slides, etc) at a site or protocol level. Track expiry dates and stocks.

eConsents

OpenSpecimen's eConsents for Biobanking helps clinical research centers to collect both types of consent - study-specific and broad-based consent.

Dashboard

Create a dashboard per CP, Catalog, or System with visually appealing graphs and counters. Export the dashboard as PDF.

Specimen Catalog

Publish specimens in an online catalog with researchers and increase the visibility of your collections. Create one or more catalogs using the easy-to-use UI-driven catalog module. 

Specimen Array

Track arrays (TMA) and array slides. Collect array data about any events (e.g., staining) and their associated specimens.

Mobile App

OpenSpecimen's Mobile Application helps Clinical Coordinators collect data from participants using handheld devices like mobile or tablet devices. 

Integration Plugins

REDCap

Eliminate duplicate data entry by synchronizing patients and visits from REDCap. Synchronize study-specific forms to use OpenSpecimen's Reporting module to query for specimens of interest across data from OpenSpecimen and REDCap.

OpenClinica

Similar to REDCap integration.

Epic (any EMR)

Pull patient demographics from Epic or any other EMR. Can support additional datasets if needed.

Cerner/CoPath

Pull surgical pathology reports from CoPath or Cerner (or any other pathology database). 

Automated Freezer

Automate storage and retrieval of specimens from robotic freezers

Box scanner

Scanning of boxes (with QR/ 2D barcoded tubes) to associate printed label with barcodes, creation of new boxes, transfers, distribution, etc.