From v10.3 onwards, OpenSpecimen supports creating specimen kits without link to the participants.

Feature Highlights

1. Create kits based on Collection Protocol definition

2. Print labels for kit and specimens

3. Associate pre-barcoded tubes with generated kits

4. Ship kits to collection sites and back to lab (after collection)

5. Automatically mark kits as used on collection

6. Utilizing kits across different protocols

7. Reports for kits usage

8. Notifications for low level of kits at sites, expiry dates, etc.

Benefits

Ease of creating kits: Creating kits & printing labels manually can be cumbersome process since you have to manually create barcodes, keep track of the numbers used, etc. This module enables you to create kits in one-click including printing labels.

Associate pre-barcoded tubes with generated kits: Many labs now use pre-barcoded tubes (compatible with box scanners) as part of kits. These QR codes/barcodes needs to be associated with the kits generated from OpenSpecimen either before sending to collection site or at the time of collection.

Utilizing kits across different protocols: Many times the collection protocols are based on specific clinical conditions, e.g. Diabetes Melitus, Inflammatory Bowel Syndrom (IBD), etc. At the time of kit creations users are unaware for which condition the kit will be used. This feature helps you use kits across multiple protocols, provided event and SR codes are matching.

Tracking kits shipments: Labs have way to track which site is shipping them kits. They come to know only when the kits are received in the lab. With the Kits Shipment feature, collection sites can create shipments and labs can see a dashboard of incoming kits. Upon receiving, the collection sites are notified via email.

Print manifests: Kit manifests can be printed in advance or by collection sites during shipping. The manifest contents can be configured per CP. This removes the burden on collection sites to manually fill the manifest details.

Usage reports: Kits utilization reports can be created to track kits usage by site, unused kits per site, kits not shipped, etc.

Use cases

Kits with primary specimens

Biorepository creates kits for primary specimens & sends them to collection sites. Collection sites ship back kits (collected specimens). Biorepository receives the primary specimens and process aliquots.

Kits with aliquots

Biorepository creates kits with both primary specimens and aliquots. Sites collect, process and send processed aliquots to the biorepository for permanent storage