Identifier

Number

No

Depends

System auto-generated unique number for every specimen.

Mandatory while updating specimen label

CP Short Title

String

Yes

Yes

The collection protocol short title under which specimen is collected

Mandatory while updating SR of a specimen.

Visit Name

String

Yes

No

The name of the visit under which the specimen has to be created.

It should be an existing visit name.

It can be blank if it is a specimen centric CP.

Specimen Requirement Code

String

No

No

Code defined in collection protocol for the corresponding specimen requirement.

If not specified, specimens are created as unplanned specimens.

For enabling CP encoding, please refer to the wiki page.

It should be a valid code defined in the CP.

If blank, the specimen will be collected as unplanned.

Specimen Label

String

Depends

Yes

It should be unique within the system or CP, depending on the system setting.

Mandatory when the auto-label generation is OFF OR 'Manual Input' is set to 'Yes'.

Note: For manual Input = Yes, make sure the label format matches with what is mentioned at CP/System level

Additional Label(V9.1.RC2)

String

Depends

Yes

It should be unique within the system or CP, depending on the system setting.

Mandatory when the auto-label generation is OFF OR 'Manual Input' is set to 'Yes.'

Barcode

String

No

No

It should be unique within the system.

Class

String

No

No

• Tissue

• Molecular

• Cell

• Fluid

Type

String

Depends

No

Permissible values for specimen class-type

• Mandatory while creating unplanned specimens.

• Field not applicable to the aliquot as aliquot type would always be same as that of parent

Lineage

String

No

No

• New

• Derived

• Aliquot

• This field cannot be edited once the specimen is created.

• This field is case-sensitive.

Parent Specimen Label

String

No

No

Should exist within the same CP → Participant→Visit.

Mandatory in the case of derivatives and aliquots.

Anatomic Site

String

No

No

Permissible values for anatomic site

Default value: 'Not Specified'

Laterality

String

No

No

• Left

• Right

• Not Applicable

• Not Specified

Default value: 'Not Specified'

Collection Status

String

No

No

• Collected

• Pending

• Missed Collection

Default value: 'Collected'

Pathological Status

String

No

No

• Non-Malignant

• Non-Malignant, Diseased

• Pre-Malignant

• Malignant, Pre-Invasive

• Malignant, Invasive

• Malignant

• Metastatic

• Not Specified

Default value: 'Not Specified'

Initial Quantity

Double

Depends

No

Quantities are required when creating aliquot specimens.

Available Quantity

Double

No

No

If not specified, it takes the same value as 'Initial Quantity.'

Concentration

Double

No

No

Quantity unit (v11.x)

-

No

No

Value will be auto-computed based on ‘Specimen type’

Concentration unit (v11.x)

-

No

No

Value will be auto-computed based on ‘Specimen type’

Biohazard

String

No

No

Multiple values can be specified as:

Biohazard#1,

Biohazard#2,

Biohazard#3 and so on

• Hepatitis A

• Hepatitis B

• Hepatitis C

• HIV

• Tuberculosis

Freeze/Thaw Cycles

Integer

No

No

Number of freeze-thaw cycles

Created On

Date & Time

Depends

No

Needs to be entered for child specimens.

It takes the current date if left blank. Mandatory if creating child specimens

Note: Created On date for child specimens is the processing date for parent specimens.

Comments

String

No

No

Location#Container

String

No

No

Name of the container. It needs to be specified if the specimen is not virtually located.

• It should be an existing container

• Suitable to hold the specimen (based on type and protocol).

• Should have available slots.

Location#Row

String

No

No

Position within the container in which the specimen is to be stored.

If left blank, the system will allocate the next available position.

Location#Column

String

No

No

Location#Position

Integer

No

No

Linear position in its parent container

Collection Event#Date and Time

Date & Time

No

No

If left blank, it will take the current date and time.

Collection Event#Comments

String

No

No

Collection Event#Procedure

String

No

No

The procedure used during specimen collection

• Lavage Needle

• Aspirate

• Needle Core Biopsy

• Venipuncture

• Indwelling Catheter

• Surgical Resection

• Not Specified

Collection Event#Container

String

No

No

Type of container used for specimen collection

• ACD Vacutainer

• Citrate Vacutainer

• CPT

• EDTA Vacutainer

• Heparin Vacutainer

• No Additive Vacutainer

• Paxgene

• Serum Separator Vacutainer

• Sterile Specimen Container

• Streck

• Not Specified

Collection Event#User#Email Address

Email Address

No

No

Should be an existing user

Received Event#Date and Time

Date & Time

No

No

Select the correct date and time format from UI based on the data in the file.

If left blank, it will take the current date and time.

Received Event#Comments

String

No

No

Received Event#Quality

String

No

No

• Acceptable

• Thawed

• Frozen

• Quantity Not Sufficient

• Clotted

• Hemolyzed

• Lipemic

• Cauterized

• Hemorrhagic

• Damaged

• Unacceptable, Not Specified

• Not Specified

Received Event#User#Email Address

Email Address

No

No

Should be an existing user

Activity status

String

No

No

Used to close or reopen the specimens in bulk

• Active

• Closed

• Disabled

• The value should be 'Disabled' to delete the specimens.

• 'Disabled' status cannot be used when creating specimen.

• Values are case-sensitive.

Checkout

No

No

Used to checkout the specimens in bulk. Refer to wiki page for more details.

• TRUE/Yes

• FALSE/No

Reason

String

No

No

Reason for closing the specimen

Created By#Email Address

String

No

No

Email address of the user who processed the sample

Should be an existing user

External IDs#1#Name

String

No

No

Additional Identifiers source

External IDs#1#Value

String

No

No

Additional IDs for specimen