Introduction

At many centres, the specimens are collected and received at two different time points and places. Usually, specimen collection happens at the collection site, and specimens are received by the labs for further processing and storage.

From v8.1, the biobank technicians can receive multiple specimens (edit received event) without updating individual specimen pages. While receiving specimens at the lab, they can also relabel them.

Prerequisite

1. To use the ‘Receive' option, while collecting the specimens, the ‘Received Quality' in the ‘Received Event’ of the specimen should be 'To be Received’.

2. The ‘Receive' button under the ‘Actions’ button is visible only when it is configured in the 'System Workflow JSON'. Please refer to the Receive Specimen section of the wiki page for the configuration.

Receive through different options

Using the ‘More’ button

The 'Receive' option can be seen under the 'More' button on the pages listed below

• Participant list

• Specimen list

Using the ‘New Workflow batch’ button in 'Actions'

Users can ‘Receive’ the specimens from 'Action' button present on below pages:

• Carts

• Containers

• Participant list

• Specimen list

• Under the 'Specimen' button on the query results page

From the 'Workflow' module

Specimens can also be received from the workflow page

Using Bulk Import

Receive by scanning visit names/specimen barcodes

Users can receive the specimens by scanning the visit name or barcodes of the specimen

Add Details when Receiving Specimens

When the biobank technicians receive specimens from the collection sites, they add more details about the specimen like quantity, location, frozen event details, etc.

Users need to configure the 'Receive Specimens' workflow in such cases. Please refer to the wiki page for more details or contact support@krishagni.com for assistance.

Create Pending Specimens & Print Labels

When biobank technicians receive primary specimens from the collection centres, invariably, they perform the following tasks in many of their workflows:

1. Pre-print the child specimen labels and use them on the specimen vials.

   1. Create ‘Pending’ specimens upon receive: Refer to the wiki page for more details.

   2. Pre-print specimen labels:

      1. Create a print rule. Refer to the wiki page for more details.

      2. Pre-print specimen labels: Refer to the 'Specimen Printing' section of the wiki page for more details.

      3. Upon receiving primary specimens, the specimen labels will be printed based on your CP settings and SR configurations.

2. Relabel the primary specimen and print it.