Introduction

Earlier, to find the specimen’s availability status, you had to search multiple fields, like collection status, container position, quantity, etc. It was cumbersome and error-prone.

From v8.1, a new field, ‘specimen availability,' has been introduced. This field is automatically calculated and can be used to filter queries. You can now view specimens based on their availability status, e.g., pending, collected, available, distributed, etc., on the specimen list view and overview pages.

The default workflow comes with the specimen status field configured across the system.

If a CP has JSON workflow configured, the colour coding must be configured within the CP workflow.

OpenSpecimen displays the colour code for specimens based on their status as follows

Below table indicates the colour and status Colour Status Description Green Available (Planned, Unplanned, Stored, Not Stored) Specimen is available Orange Pending Specimen yet to be collected Grey Missed/Not Collected Specimen is not collected/missed Blue Distributed Specimen is distributed Purple Reserved Specimens reserved for distribution under specific distribution protocol Red Closed The specimen is not available for any processes Pink Pooled Specimen is pooled Screenshot for reference

Availability Status on Specimen List view Page

The colour-coded sample availability status is displayed on the specimen list view page.

Availability Status on Specimen Overview Page

The colour-highlighted specimen availability status is also displayed on the specimen overview page beside the specimen label.

Availability Status Description Output Available (Planned, Unplanned, Stored, Not Stored) The specimen is collected and available for further processing. Missed The specimen is missed and not available for further processing Not Collected The specimen is not collected Pending The specimen is yet to be collected Closed The specimen is collected but not available for further processing Distributed Specimen is distributed Reserved Specimen is collected and reserved to be distributed under a distribution protocol Pooled (V9.0 onwards) Specimen created by merging two or more specimens and available for further processing

Filter Specimens by Status

It is possible to filter specimens on the list pages using the ‘Status’ dropdown search filter

To filter out specimens by status, click on the 'Search' button. Select 'Status'

Configure Specimen Status Field in CP Level Workflows

To configure the specimen status field in the CP workflow, refer to the https://openspecimen.atlassian.net/wiki/x/qoC2fg page

Configure Icons based on Class/Type

Configuring icons based on type/class is not supported from v11.x

To configure icons based on specimen class or specimen type, refer to the Configure Specimen Status Field and Icons page