Once the researcher has requested the specimens, the request managers set for that catalog will be notified by the email. The request managers can reject or approve the request in full or partial.
View Request
From email notification
Click on 'View Request' button from the email sent by the system
On clicking 'View Request', the system will navigate you to the request's overview page
For collection protocol
Go to the collection protocols -> 'View Participants' → 'More' button.
Click on any of the requests from the list to view the request
From catalog
You can view the requests by directly going to the respective catalog page too.
View Requested Specimens
Click on the 'Specimens' icon from the left-side menu of the requests overview page, to view the list of requested specimens
Download Requested Specimens Report
On clicking 'Download Report' from the requests overview page, you will be able to view the request details along with the list of requested specimens. Click on 'Download Report' to download the report
Reject Request
Based on the availability of the requested specimens, request managers can approve or reject the specimen request.
- Click on 'Reject' button to reject the specimen request
- Enter details in the Reject Request's popup and click on 'Reject' button
Approve Request
Request managers can approve the specimen request. Once approved technician can distribute the requested specimens to the requester.
- Click on 'Approve' button from the requests overview page to approve the request
- Enter details in the Approve Request's popup and click on 'Approve'
The requester and request manager will be notified by the email on approval or rejection of the request.
Distribute Requested Specimens
Once the request is 'Approved' the 'Distribute' option appears on the requested specimens list page.
- Click on 'Distribute' button from the specimens list page
- Select any desired collection protocol from the list, enter all details and click on 'Next' button
- Check the checkbox of specimens to be distributed, add a cost of the specimens and click on 'Next' button
- Enter invoice details if any and/or click on 'Distribute' button
- You will be able to view the created order of requested specimens
- On clicking 'Save Draft' option, you can save any order as a draft
- If the IRB ID of any DP is added in the 'Confirm Request's form, system defaults that DP to distribute the requested specimens