Introduction
OpenSpecimen allows you to track the shipment of samples from one site to another. For example, collection site to the central repository. To ship boxes, refer to Shipment of Containers
Below are prerequisites to ship/receive specimens using OpenSpecimen:
- The shipping site and receiving site should use the same instance of OpenSpecimen.
- Both sites and the logged-in user should be part of the CP that has the specimens being shipped.
- Cannot ship specimens from multiple sites in one shipment.
- If the shipped specimens are stored in a container, the container's site should be sending site.
- When receiving a shipment, the user can only store specimens in the containers of the receiving site.
- The sending site should be the site to which specimens belong (Site under CP).
Difference between 'Distribution' & 'Shipping'
Create
You can create shipments from multiple pages. The "Action" button now available on all specimen pages allows you to create shipments without having to add specimens to the cart.
Ship from query
You can query specimens using the query interface and ship from the results page.
Ship from cart
You can create a cart of the specimens to be shipped and can ship from the cart.
Ship from other places
You can also ship specimens from the below-listed pages:
- CP specimen list
- Container specimen list
- Reserved specimens list
- Visit and specimen pages
- Participant specimen list
E.g., Ship specimens from the participant's specimen list
Receive
The receiver can receive the shipment by clicking on the 'Receive' button from the shipment details page.
Edit the specimen details while receiving a shipment
The specimens are often collected in multiple hospitals for different studies. These specimens are labeled and shipped to the receiving site facility for further processing and storage. For faster collection and data entry, the labeling at hospitals is done using generic labels like the randomly generated unique numbers, etc. However, when specimens are received at the receiving site, the biobankers relabel the received specimens based on their type, collection container, study, or other established practices for better organization and retrieval purposes.
Edit (v7.1)
Shipments in the draft, shipped, or received modes can be edited.
Shipment Report
It is a CSV file that you can download from the shipment page. The system comes with a default report and can be customized by the super-admin.
You can download a shipment report as a CSV file with all the details of the shipment events and sample information from the shipments overview page.
Configure Report
If you want to customize the shipment report, you will have to create a saved query using the query interface. In the query results, you must define the columns you wish to include in the CSV.
Create in bulk
You can create specimens shipment in bulk through bulk operation; for more details, refer to 'Create/Update Specimens Shipment'.
Pre-print child specimens upon Shipment Receive
You can pre-print the child specimens when the parent specimens are shipped and received at the lab. Upon enabling this setting at the CP level, the child specimens will be created in pending state and their labels are printed.
You can also choose for which 'Quality' you want to pre-print the child specimen labels by adding one or more values. This can be done by going to system-level 'Settings' → Biospecimen → Shipment Received Quality:
The below table lists the example expressions which you can use:
Expression | Description |
---|---|
^Acceptable.* | Pre-prints child specimen labels for Shipment Received Quality = Acceptable, Acceptable - Clotted. i.e., It will pre-print labels for all specimens where the receive quality starts with 'Acceptable'. |
Acceptable|Acceptable - Clotted|Acceptable - Insufficient Quantity | Pre-prints child specimen labels for three qualities: Acceptable, Acceptable - Clotted, and Acceptable - Insufficient Quantity |
Acceptable | Pre-prints child specimen labels for Shipment Received Quality = Acceptable. |
- By default, all shipment received quality values are considered as 'Acceptable', and it pre-prints child specimen labels for all values.
- The specimen labels should be auto-generated for the CP.
- Only Super Admins can change the system-level settings.