Introduction
A site may ship whole boxes of specimens to another site. When receiving site receives these boxes, they store as is in their freezers. From v4.3, OpenSpecimen allows the user to track this workflow of shipment of containers from one site to another.
Below are prerequisites to ship/receive containers using OpenSpecimen:
- Both shipping site and receiving site should use the same instance of OpenSpecimen.
- In order to ship containers, the user needs to have access to the site where containers are stored.
- Users cannot ship containers from multiple sites within one shipment.
- When receiving a shipment, the user can store the received containers in the parent containers of the receiving site only.
Create Shipment of Containers
- From the ‘Shipments’ list page, click on the ‘+ Create’ button and select the option ‘Containers’
- Enter all valid details, select sending site and receiving site and click on ‘Next’ button
- In the next screen, enter the container names separated by a comma, tab or new line and click on ‘Add’ button
Check the list of containers to be shipped, make changes if any and click on ‘Ship’ button
User is able to save the shipment as a draft by clicking the ‘Save Draft’ button.
The users selected under the field ‘Notify Users’ while creating a shipment, will be notified when the container is shipped.
Receive Shipment of Containers
- In order to receive the containers shipment, log in as user from the receiving site and select ‘Shipments’ card from the home page
- Select the newly created containers shipments from the list
- Click on ‘Receive’ button from the shipments overview page
- Review the shipment details and click on ‘Next’ button
5. Select parent containers from the receiving site to store the shipped containers and click on ‘Receive’ button
6. Click on the ‘Download Report’ button from the shipments overview page to download the shipment report 
The sender of the shipment will be notified when the container is received at the receiving site.
For the specimens stored in the shipped or received containers, system adds ‘Shipment Shipped Event’ and ‘Shipment Received Event’ respectively.
Create Container Shipments in bulk
You can create the shipment of containers holding the specimens in bulk, for more details refer to 'Create/Update Container Shipments'