To manage supplies inventory in OpenSpecimen, super admins can set up supplies with details of the site, collection protocol, procurement date, expiry date etc. Each supply can be restricted to specific sites and/or collection protocols to make sure that the supply is utilized within that site or CP.
Create supplies with barcoded items
To create supplies with barcoded items:
- Click supply type with barcoded items from supplies page
- Click create
- Enter necessary details and click create
The items can be added to the supply by scanning the barcode for each item both during and after creating the supply. When visits or specimens are collected with matching barcodes, the supply is automatically marked as utilized.
If CP restriction is not set at the supply type level, the user can set restrictions while creating a supply. Once the site is selected, a field for collection protocol is displayed. The user can add multiple CPs from the corresponding site.
View, Add, Edit and Delete items
The items present in the supply can be viewed by clicking the 'Items' tab on the left panel. The item list page has details of items like barcodes, consumption status, and date and time of consumption.
To add items to the supply click 'Add Items', scan the barcodes of items and click 'Add Items'.
OpenSepcimen also allows you to edit or delete items which might be added by mistake. To edit barcodes of the item click the edit icon next to the item and update the item with a new barcode. Click delete icon to remove the item.