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Once the researcher has requested the specimens, the request managers set for that catalog will be notified by the via email. The The request managers can reject or approve the request in full or partial.
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View Request
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Email Notification
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From collection protocol
Go to the collection protocols -> 'View Participants' → 'More' button.
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From Collection Protocol
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 Note: Researchers cannot access requests from the collection protocol page. |
From Catalog
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From Query Interface
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You can create a query to get the specimen request details through the query interface. Following
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The following request fields are available for each specimen under the specimen's query form:
Refer to the wiki page for more details on creating a query. Specimens Query Form: |
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 Request Query Results: |
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View Requested
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Specimens
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Click on the 'Cart/Specimens' icon from the left-side menu of the requests overview page |
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to view the list of requested specimens. |
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Download Requested Specimens Report
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This option appears only after adding the specimens from the request to the cart. Refer the below section 'Adding requested specimens to the cart' for steps.
Reject Request
Based on the availability of the requested specimens, request managers can approve or reject the specimen request.
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Adding requested specimens to the cart
Initially when the requests tab is opened 'Catalog > View Requests > #RequestNo.', only the 'Reject' button is visible.
However, once the requested specimens are added to the cart, the request managers can download the request details report and approve the specimens.
Follow the below steps to make the 'Approve' and 'Download Report' buttons visible:
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Download Requested Specimens Report
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If there is a 'Cart' icon on the left-hand side of the request overview page, click on the icon → Download request.  If there is a 'Specimens' icon on the left-hand side of the request overview page, click on 'Download Report'.  |
Adding Requested Specimens to the Cart
If there is a 'Cart' icon on the left-hand side of the request overview page, you must select specimens and add them to the cart to distribute them.
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 2. Select specimens by clicking on the row or the overview icon |
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that leads to another screen with specimen details. |
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Ensure the specimen 'identifier' is one column among all the other |
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details. |
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 3. An 'Add' button appears at the top after selecting the specimen |
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by clicking on the row. Click on the 'Add'. |
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4. If there is no Distribution Protocol |
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selected in the request, a |
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popup appears, allowing |
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choose a distribution protocol. |
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deciding the DP and clicking 'Done', another tab, 'Specimens', appears on the left-hand side of the request overview page. |
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 6. You can now approve the request and distribute the specimens. You can also download the report.  |
Error while Adding Specimens to Cart
While carrying out the steps above, you might receive this error might appear at step 3 (clicking the 'Add' button)
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This error is caused if, in the catalog/specimens query, there is no column 'Specimen> Identifier' selected in the result view. |
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To rectify the error:
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Approve Request
Request managers can approve the specimen request. Once approved technician can distribute the requested specimens to the requester.
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The requester and request manager will be notified by the email on approval or rejection of the request. |
Distribute Requested Specimens
Once the request is 'Approved', the 'Distribute' option appears on the requested specimens list page.
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