...
...
| Table of Contents |
|---|
Once the researcher has requested the specimens, the request managers will be notified via email. The request managers can reject or approve the request in full or partial.
| Info |
|---|
|
View Request
From
...
Email Notification
| Expand | ||||
|---|---|---|---|---|
 
 
|
From Collection Protocol
| Expand | ||
|---|---|---|
| ||
 
  Note: Researchers cannot access requests from the collection protocol page. |
From Catalog
| Expand | ||
|---|---|---|
| ||
  |
From Query Interface
You can create a query to get the specimen request details through the query interface.
| Expand | ||
|---|---|---|
| ||
The following request fields are available for each specimen under the specimen's query form:
Refer to the wiki page for more details on creating a query. Specimens Query Form:  Request Query Results:  |
View Requested Specimens
| Expand | ||
|---|---|---|
| ||
Click on the 'Cart/Specimens' icon from the left-side menu of the requests overview page to view the list of requested specimens. |
...
| ||||
| Only request
|
Download Requested Specimens Report
| Expand | ||
|---|---|---|
| ||
If there is a 'Cart' icon on the left-hand side of the request overview page, click on the icon → Download request. |
...
 If there is a 'Specimens' icon on the left-hand side of the request overview page, click on 'Download Report'. |
Approve Request
Request managers can approve the specimen request. Once approved, the technician can distribute the requested specimens to the requester.
...
- Click on the 'Approve' button from the requests overview page to approve the request.
- Enter details in the Approve Request popup and click on 'Approve'.
On approval, the researcher and request manager gets an email as below.
| Note |
|---|
The requester and request manager will be notified by email of approval or rejection of the request. |
Reject Request
Based on the availability of the requested specimens, request managers can approve or reject the specimen request.
| Expand |
|---|
On rejection, the researcher and request manager gets an email as below.
|
Reset to Pending request
| Expand |
|---|
Due to human error, one can approve or reject a request by mistake. To undo it, the 'Reset to Pending' feature is useful. You can see the option to 'Reset to Pending' as shown in the below image, which will set the request as pending. From where you can again mark it as approved or rejected based on distribution. The request can be marked as pending only if the distribution of specimens is not done after request approval.   |
Adding Requested Specimens to the Cart
If there is a 'Cart' icon on the left-hand side of the request overview page, you must select specimens and add them to the cart to distribute them.
| Expand | ||
|---|---|---|
| ||
  2. Select specimens by clicking on the row or the overview icon that leads to another screen with specimen details. Ensure the specimen 'identifier' is one column among all the other specimen details.  3. An 'Add' button appears at the top after selecting the specimen by clicking on the row. Click on the 'Add'. 4. If there is no Distribution Protocol selected in the request, a popup appears, allowing you to choose a distribution protocol.  5. After choosingdeciding the DP and clicking 'Done', another tab, 'Specimens', appears on the left-hand side of the request overview page.  6. You can now approve the request and distribute the specimens. You can also download the report.   |
Error while Adding Specimens to Cart
While carrying out the steps above, you might receive this error at step 3 (clicking the 'Add' button).
| Expand | ||
|---|---|---|
| ||
This error is caused if, in the catalog/specimens query, there is no column 'Specimen> Identifier' selected in the result view. To rectify the error:
|
Distribute Requested Specimens
Once the request is 'Approved', the 'Distribute' option appears on the requested specimens list page.
| Expand | ||
|---|---|---|
| ||
 
  
 
|
