Introduction
A site may ship whole boxes of specimens to another site. When receiving site receives these boxes, they store them as is in their freezers. OpenSpecimen allows you to track this workflow of shipment of containers from one site to another.
Below are the prerequisites to ship/receive containers using OpenSpecimen:
Both the shipping site and receiving site should use the same instance of OpenSpecimen.
To ship containers, you need to have access to the site where containers are stored.
You cannot ship containers from multiple sites within one shipment.
When receiving a shipment, you can store the received containers in the parent containers of the receiving site only.
Create
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From the ‘Shipments’ list page, click on the ‘+ Create’ button and select the option option ‘Containers’ Enter all valid details, select sending site and receiving site, and click on the ‘Next’ button. Image RemovedImage AddedIn the next screen, enter the container names separated by a comma, tab, or new line and click on the ‘Add’ button. Image RemovedImage AddedCheck the list of containers to be shipped, make changes, if any, and click on the ‘Ship’ button. From v10.2 onwards, users will be able to see container CP and specimen types restrictions for the container being shipped. Image RemovedImage Added Info |
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The users selected under the field ‘Notify Users’ while creating a shipment will be notified when the container is shipped. You save the shipment as a draft by clicking the ‘Save Draft’ button. Once the shipment is “Shipped“, you cannot edit the “Notify Users“ field. You can see the “Notify Users“ field on the overview page for the Shipped shipments but cannot see it on the edit screen.
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Receive
Delete
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The delete feature is supported to delete the shipments created by mistakes by users, or the shipments of which the record is not necessary. Users can delete the shipments in all pending, shipped, and received statuses. - Users with sending site access only can delete the shipment which is in ‘Shipped’ status. - Users with receiving site access only can delete the shipment which is in ‘Received’ status. To delete the shipment navigate to the shipment → Delete → Yes.
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Image AddedWhen the ‘Shipped’ status shipments are deleted, the corresponding ‘Shipment Shipped Event’ from all the shipment specimens is deleted as well. When ‘Received’ status shipments are deleted, the corresponding ‘Shipment Shipped Event’ and 'Shipment Received Event’ from all the shipment specimens is deleted as well. The original location of the specimens that were part of the deleted shipment will not be restored.
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Create in bulk
You can create a shipment of containers holding the specimens in bulk. For more details, refer to 'Create/Update Container Shipments'.