Table of Contents
Container overview
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- For each container level, there are four tabs on the left-hand side: Overview, Locations, Specimens, and Transfer Events (new in v6.2).
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At the top, the name of the container is displayed. Hovering over the 'i' icon displays the entire hierarchy of the container and its position in the parent container(new in v6.2).
- Additionally, a maintenance tab can be seen for the parent-level container.
- To view each container's content, click on the 'Locations' tab under the specific container. This is useful if you want to do a re-inventory and
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- look for empty spaces in each box.
NOTE: There is no map view available for dimensionless containers.
- To view more details of the specimen stored in a particular location within the box, click on the cell's specimen.
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Exporting container details
You can export different reports by using the 'Export' feature from containers.
Exporting Map
- A pop up window is displayed with all the details of the specimen.
- For ease of navigation the pop up window has certain hyperlinked fields which will load the respective pages. For example if you click on the label of the specimen the specimen overview page will be loaded in a new tab.
Exporting container details
OpenSpecimen supports four different reports which can be exported for each level of container. These are Map, Defragmentation report, Empty positions and Utilization.
Note: The export option of exporting container data is available under every level of the container.
You can export data in the below scenarios.
Exporting whole ‘Freezer’ data.
Exporting data from the ‘Shelf’ level.
Exporting data from the 'Racks' level.
Exporting data from 'Drawers' level.
Exporting data only for the 'Box' level.
Exporting data for dimensionless container. (The .csv file will contain only headers and no information about the position, rows, and columns)
Exporting data for fully occupied container.
Exporting data for completely empty containers.
Exporting data for partially filled containers.
Container Map
A container map is a structural overview of each container level. The Map of the container can be exported either from the overview page or location page.
- From Overview Page
The 'Overview' option displays details of the container. To export the content of a box to a CSV file, click on 'Overview', select the box from the tree view on the left-hand side, and then click on Export → Map. 
- From Location Page
The location page is useful for inventory purpose. To export the map from the location page, select the box for which you wish to export the map. Click on the 'Export Map' tab.
- Once you export the file,
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- CSV file gets downloaded as mentioned below containing data of the particular container level. For example if map of box is exported the csv file will show the container hierarchy of the box along with the location of the specimens stored in the box. Alternatively the CSV file can also be downloaded through the mail notification.
Defragmentation Report
Refer to Defragmentation Report wiki page.
Exporting empty container details
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Empty Container Details
- If a user is interested to know only the vacant rows, columns, and positions in the container then they can export the empty report of the respective container.
You can export the .zip file using.'Empty Positions' option under a freezer.
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- To export the empty positions report, Click on the overview tab of the container for which you require the report. Click on Export→ Empty positions
- Once you export the file, you will get a .zip file under which you can view the .csv file like below-containing data of empty rows, columns, and positions in the container.
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| Column Names | Explanation |
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Container Name | Unique autogenerated name of container |
| Container Display name | Name of container the container set by user for ease of accessibility |
Container Hierarchy | Hierarchy of container E.g., Freezer → Rack → Box |
| Store Specimen | Does the container store specimen in a specific position. If the specimen is stored: Yes If the specimen is not stored: No |
Row | The row number of the empty containers. |
| Column | The column number of the empty containers. |
| Position | The position number of empty containers. |
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Utilization report
- Utilization report is cumulative capacity report of the container which includes dat for both the occupied and available positions of the container.
- To export the utilization report of the container, select the container from the tree view on the left-hand side and then click on Export → Utilization.
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- Once you export the file you will get a .zip file under which you can view the .csv file like below that contains data of 'Utilized Positions' and 'Free Positions' in the container.
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| Column Names | Explanation |
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Container Name | Unique autogenerated name of container |
| Container Display Name | Name of container the container set by user for ease of accessibility |
No. of Rows | Row numbers under a container |
| No. of Column | Column numbers under a container |
Row | The row number of the empty containers. |
| Utilized Positions | The number of empty/available Positions in containers. |
| Free Positions | Number of filled/occupied Positions in containers. |
Note: The export option of exporting container data is available under every level of the container.
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Exporting whole ‘Freezer’ data.
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Exporting data from the ‘Shelf’ level.
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Exporting data from the 'Racks' level.
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Exporting data from 'Drawers' level.
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Exporting data only for the 'Box' level.
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Exporting data for dimensionless container. (The .csv file will contain only headers and no information about the position, rows, and columns)
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Exporting data for fully occupied container.
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Exporting data for completely empty containers.
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| containers. |