The system automatically creates some system events during specimen processing. These events are:

• Transfer
• Received
• Collection
• Reserved
• Disposal
• Container Transfer
• Return
• Distribution
• Processing
• Shipment

Steps to edit the system events (

v8.0)

Transfer Event

You can edit the below-listed details from the UI and bulk import:.

1. User (Transferred By)

2. Date and Time (Transfer Time)

3. Comments

You can refer to the wiki page for information on bulk import.

Received Event

You can edit the below-listed details from the UI :for individual specimens or multiple specimens.

1. Quality

2. User

3. Date and Time

4. Comments

Case 1: Edit 'Received Event' for the individual specimen

Note
title Note:
Received Event cannot be updated via bulk import.

Collection Event:

Case 2: Edit 'Received Event' for multiple specimens (v8.1)

At many centres, the specimens are collected and received at two different time points and places. Usually, specimen collection happens in the hospitals, and specimens are received by the labs for further processing and storage. Now, the technicians or lab users can receive multiple specimens (edit received event) without going to individual specimen pages and updating them.

• Select multiple primary specimens for which you want to edit received event details.

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• Click on the 'Actions' button → Receive.

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• You can also scan in labels or barcodes, as shown below:

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• Click on 'Next' once done, edit the details and save.

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Note
The 'Receive' option can be seen under the 'Actions' button on all specimen pages. Receive specimens UI allows scanning of only primary, active, and collected specimen labels.

Collection Event

You can edit the below-listed details from the UI:.

1. Collection Procedure

2. Collection Container

3. User

4. Date and Time

5. Comments

Note
title Note:
Collection Event cannot be updated via bulk import.

Reservation Event/Reservation Cancelled Event

: You

You can edit the below-listed details:.

1. User

2. Date and Time

3. Comments

Note
title Note:
Reservation Event/Reservation Cancelled Event cannot be edited via UI. You will have to mention the correct Event ID in the csv file. You can refer to the wiki page for information on bulk import.

Disposal Event

:

To update this event, you need to download the “Disposal Events“ template. You can download the template by following the steps:

1. Navigate to the Collection Protocols card and select a CP (if you want)

2. From the CP-list-view page or participants-list-view page, click on “More” → Biospecimen Data.

3. Select the records type as “Disposal Events“ and download the template file.

4. Add details and upload the file. The mentioned details will be updated.

You can edit the below-listed details:

1. User

2. Date and Time

3. Comments

4. Reason

Note
title Note:
You cannot edit disposal events via UI.

You can refer to the wiki page for information on bulk import.

Container Transfer Event

:

To update this event, you need to download the “Container Transfer Events“ template. You can download the template by following the steps:

1. Navigate to the Collection Protocols card and select a CP (if you want)

2. From the CP-list-view page or participants-list-view page, click on “More” → Biospecimen Data.

3. Select the records type as “Container Transfer Events“ and download the template file.

4. Add details and upload the file. The mentioned details will be updated.

You can edit the below-listed details:

1. User

2. Date and Time

3. Reason

Note
title Note:
You cannot edit Container Transfer Event via UI.

You can refer to the wiki page for information on bulk import.

Return Event

:

To update this event, you need to download the “Return Events“ template. You can download the template by following the steps:

1. Navigate to the Collection Protocols card and select a CP (if you want)

2. From the CP-list-view page or participants-list-view page, click on “More” → Biospecimen Data.

3. Select the records type as “Return Events“ and download the template file.

4. Add details and upload the file. The mentioned details will be updated.

You can edit the below-listed details:

1. User

2. Date and Time

3. Comments

Note
title Note:
Return Event cannot be edited via UI.

You can refer to the wiki page for information on bulk import.

Distributed Event

:

To edit this event, go to the order, click on “Edit. “ The changes you make in the order will be reflected on the specimen’s distributed event.

You can edit the below-listed details:

1. Order Name

2. Requestor

3. Comments

4. Distribution/Execution Date

Shipment Shipped Event/Shipment Received Events

:

To edit this event, you need to go to that particular shipment overview page → Click on “Edit“, and update.

You can edit the below-listed details:

1. Name

2. Shipped Date and Received Date

3. Sender and Receiver Comments

1. Refer to Create/Edit Forms page and create a new form.
2. Ensure that the form has a user and timestamp field with the name as named 'User' and 'Time.'
3. Check the checkbox for the field 'Show in Grid' to see the user name, date, and time on the events list page.

4. After the form is saved, click the 'Attach' icon beside the form in the forms list

5. Attach the form to the 'Event' level

6. This form will appear in the specimen events tab, and users can add, edit, query data under this.