Container overview

For each container level, there are four tabs on the left-hand side: Overview, Locations, Specimens, and Transfer Events. Additionally, a maintenance tab can be seen for the parent-level container.

To view each container's content, click on the 'Locations' tab under the specific container. This is useful if you want to do a re-inventory and look for spaces in each box. 

NOTE: There is no map view available for dimensionless containers. 

• Click on any slot to view more details of the container/ specimen stored. A pop-up window is displayed with all the details

• For ease of navigation, the pop-up window has certain hyperlinked fields which will load the respective pages. For example, if you click on the label of the specimen overview page will be loaded in a new tab.

Exporting container details

OpenSpecimen supports four different reports which can be exported for each level of container. These are Map, Defragmentation report, empty positions and Utilization.

Note: The export option of exporting container data is available under every level of the container.

You can export data in the below scenarios.

• Exporting whole ‘Freezer’ data.

• Exporting data from the ‘Shelf’ level.

• Exporting data from the 'Racks' level.

• Exporting data from 'Drawers' level.

• Exporting data only for the 'Box' level.

• Exporting data for dimensionless container. (The .csv file will contain only headers and no information about the position, rows, and columns)

• Exporting data for fully occupied container.

• Exporting data for empty containers.

• Exporting data for partially filled containers.

Container Map

A container map is a structural overview of each container level. The Map of the container can be exported either from the overview page or location page.

• From Overview Page

The 'Overview' option displays details of the container. To export the content of a box to a CSV file, click on 'Overview', select the box from the tree view on the left-hand side, and then click on Export → Map. 

• From Location Page

The location page is useful for inventory purposes. To export the map from the location page, select the box for which you wish to export the map. Click on the 'Export Map' tab.

• Once you export the file, a CSV file gets downloaded as mentioned below containing data of the particular container level. For example, if a map of a box is exported, the csv file will show the container hierarchy of the box along with the location of the specimens stored in the box. Alternatively, the CSV file can also be downloaded through the mail notification.

Defragmentation Report

Refer to  Defragmentation Report wiki page.

Empty Container Details

• If a user is interested to know only the vacant rows, columns, and positions in the container, then they can export the empty report of the respective container.
• To export the empty positions report, click on the overview tab of the container for which you require the report. Click on Export→ Empty positions 

• Once you export the file, you will get a .zip file under which you can view the .csv file like below-containing data of empty rows, columns, and positions in the container.

Utilization report

• Utilization report is a cumulative capacity report of the container which includes data for both the occupied and available positions of the container. For more details, refer to the wiki page.