Containers can be transferred from one position to another across freezers (v10.x) or within the same freezer (earlier versions). It adds a "Transfer Event" on the container and stored specimens to keep an audit of these movements and includes them in reports.
Pre-requisites
The 'Parent Site' should be the same for source and destination containers.
The 'Collection Protocol' and 'Specimen Types' restrictions should match.
The new positions to which the containers are being moved should not be already occupied.
Transfer containers within/across freezers via UI
From the containers page click on Actions → Transfer
2. Scan/paste the container's unique name or barcode and Click on Add
3. Select the Parent container and position, add a reason (mandatory) → Submit
4. Transferred container can be seen under the selected Parent container.
Transfer event is added at 3 places
Transferred container
Descendents of the container
All specimens in container/ descendants
You can also ‘Transfer’ individual containers from the container overview page → More → Transfer
Note - Selecting Parent Container:
The dropdown shows the first 100 values that are available.
You can click on the "Search" icon (magnifying glass) from the pop-up to see the containers eligible as a parent location for the transfer container.
Alternatively, you can start typing the initials of the container name, and it will appear.
Select any container by clicking on "Select".
Choose the location you want to move the container in and click on "Done".
Move Containers in Bulk
Go to the containers page, and select 'Import' under more.
On the import page, download the template file and fill in the fields mentioned in the table.
Column Name | Datatype | Mandatory? (Update) | Description | Validations |
|---|---|---|---|---|
Name | String | Yes | Name of the containers that need to be moved | It should be an existing and unique name within the system storage |
Storage Location#Parent Container Name | String | Yes | The name of the parent container, i.e., New Location | |
Storage Location#Column | Integer | The new position in its container | ||
Storage Location#Row | Integer | The new position in its container |
Once all data is filled, save it as CSV and import the file. Make sure the 'Update' operation is selected.
Optionally, positions can be kept blank, and the system will allocate the next available position in the specified container.