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Bulk

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Operations (v6.1)

The below operations can be performed on users in bulk from the UI: 

  1. Edit

  2. Archive

  3. Reactivate

  4. Delete

  5. Lock

  6. Unlock

  7. Approve

  8. Export

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To perform bulk operations, go to 'Users' from the menu or home, and select the users for bulk operation. 

  • Approve pending user requests: Select 'Activity Status' as 'Pending' from the left side filters. Select the users to be approved and click on 'Approve'. 

  • Unlock user accounts: Select 'Activity Status' as 'Locked'. Select the users to be unlocked and click on 'Unlock'. 

  • Export user's records: Select users and click 'Export'.

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User's passwords can be reset in multiple ways.

New Users/Users logged out

New users whose passwords have already been reset once can reset their passwords again using below steps

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titleSteps to reset password for new password

  • New user will receive a notification for reset password

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  • Click on the Reset Password tab → Enter the log in or mail detail in the screen loaded.

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  • Click on the ‘Email Reset Password Link’ and a new mail will be received as mentioned below

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  • Click on the 'Reset my Password' .Enter the login id and new details in the next page loaded → Click on reset password

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  • System will display message of password reset successfully and the user can sig in again with new password.

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Existing Users/Users logged in

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titleSteps to reset password...

  • Users have the option to reset their password by clicking 'Change Password' on their name under the user icon on the top right of OpenSpecimen.

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  • Super Admins / Institute Admin users can edit any user account and click 'Reset Password' to forcefully change another user's password.

  • If the user forgets their password, the 'Forgot Password' on the 'Sign In' page can be used. This will send the user an email with the link to reset the password.

For security measures, the following rules and restrictions are set for passwords:

Rules

Default value

The password should expire after every X number of days.

60

User account locked if not used for more than N days.

60

Password complexity configurable via system setting.

The password should contain at least 1 uppercase letter, 1 lowercase letter, 1 number, and should be a minimum of 8 characters long.

Last X passwords should not be allowed.

5

Lock account after N unsuccessful login attempts

5

To configure all these account settings, select 'Settings' from the dashboard and click on 'Authentication'. Select the property to be configured from the list, add valid values and click on the 'Update' button

Info

Set the value to blank or 0 to disable the specific password restriction

From v8.1, if your user account gets locked or expired, it can be unlocked by using the “Forgot Password” link on the login page. You can enter your email address and an email would be sent to you with a link for resetting your password.

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  • Navigate to 'Users'

  • Click on 'More' → Active Users

Active Users Graph

The graph would give you a count of users who has logged in at least once in the last 12 months.

Most Active Users

This table will show you the “number of days” for which the user has been active in the last 12 months.

Note

Active Day → Signed-in at least once on that day.

Filters

You can also view the active users count using the filters:

  • Search by Institute- it will give you a count of users who has logged in at least once in the last 12 months from the selected institute.

  • Search by 'Interval Start Date' and 'Interval End Date'- it will give you a count of users who has logged in at least once between the selected interval.

Interval Start Date: The date from when you want to see the count of active users.

Interval End Date: The date till when you want to see the count of active users.

  • Daily Active Users- it will show you the count of active users per day who have logged in at least once.

Note

By default, the graph shows a count of users who has logged in at least once in the last 12 months.

  • Bar graph- the active users' graph will change to a bar graph representation.

Note

By default, the graph is a line graph.

Export

You can export the report as a CSV file. The file will contain data like months, active users' count, etc.

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Export Login Activity

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