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If the user group is not defined in a workflow, then anyone can access the workflow and perform data entry. Checkhttps://openspecimen.atlassian.net/wiki/spaces/CAT/pages/2599354397/Workflow+Components#Properties%2FAttribute for more details on ‘userGroups’ properties.

User Type

Is the User group defined?

Workflow Access

Batch Access and Data entry

Super Admin

Yes

Can access all the workflows available in the system.

Can access the any batches and perform data entry.

Institute Admin / Regular

Yes

  • By default, the institute admin or regular can see/access all the workflows created by the user of the same institute.

  • They can also access workflows created by users of another institute if they are included in the user group.

If the user is included in the user group, he/she can access batches and perform data entry. Otherwise, they cannot.

This applies universally, regardless of whether the workflow was created by a user from the same or a different institute.

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