To manage supplies inventory in OpenSpecimen, super admins can set up supplies with details of the site, collection protocol, procurement date, expiry date etc. Each supply can be restricted to specific sites and/or collection protocols to make sure that the supply is utilized within that site and/or CP. Two types of supplies can be created based on the supply types.
- Supplies with barcoded items
- Supplies without barcoded items
...
This page is "Work in progress"....
| Table of Contents |
|---|
Supplies are the consumables for which you want to track the consumption. E.g. kits, gloves, labels, etc. A supply can be assigned to a site and/or one or more collection protocols.
Create supplies with barcodes
To create supplies with barcoded items:
- Click supply type with barcoded items from supplies page
- Click create
- Enter necessary details and click create
The items can be added to the supply by scanning the barcode for each item both during and after creating the supply. When visits or specimens are collected with matching barcodes, the supply is automatically marked as utilized.
| Info |
|---|
If CP restriction is not set at the supply type level, the user can set restrictions while creating a supply. Once the site is selected, a field for collection protocol is displayed. The user can add multiple CPs from the corresponding site. |
Create supplies without bar-coded items (TBD)
Edit and Clone Supplies
...
Create supplies without barcoded items
TBD
Edit supplies
Supplies can be edited at anytime. If CP restriction has been defined at the supply type level, it is not possible to edit CP for the supplies.
| Expand |
|---|
To edit supplies :
|
...
Clone supplies
The 'clone' functionality can be used to create an exact copy of the existing supply. To clone a supply go to supply overview page and click clone. This will copy all the details of the supply except barcodes.
| Expand |
|---|
|
...
Managing barcoded items
The barcoded items present in the supply can be viewed by clicking the 'Items' tab on the left panel. The item list page has details of items like barcodes, consumption status, and date and time of consumption.
...
View barcoded items
To add items to the supply click 'Add Items', scan the barcodes of items and click 'Add Items'.
| Expand |
|---|
|
OpenSepcimen also allows you to edit or delete items which might have been added by mistake. To edit barcodes of the item click the edit icon next to the item and update the item with a new barcode. Click delete icon to remove the item.
Export Supplies
...
Manually assign barcodes as consumed
If a supply has to be marked as used manually (e.g. it was lost or destroyed etc), click on the "Delete" icon next to the barcode.
Add new barcodes to existing supply
| Expand |
|---|
|
Export consumption report
To export a report on the supplies consumption, go to Supplies → Select Supply Type → Click on Export.