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All specimen list pages have the ‘Action → Retrieve' option. This now has an additional checkbox for check-out.

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titleClick to view the steps

Select specimen>> Click on ‘Action’>> Select 'Retrieve'

Retrievecheckout.pngCheck out 1.pngImage Removed

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titleClick here to view the list pages from where the specimens can be checked out

  1. Specimen list page

    Retrieve 1.pngImage Modified

  2. Specimen cart list page

    Retrieve 2.pngImage Modified

  3. Container list page

    Retrieve 3.pngImage Modified

  4. Query Result page

    Retrieve 4.pngImage Modified

Overview pages

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titleClick here to view overview pages to check-out samples

Specimen overview page. (Not visible if specimen is not stored in a box)

Retrieve 6.png

Check-out status

  1. When the samples are checked out, there is a transfer event added with the storage status as ‘CHECK-OUT’

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titleClick here to see the screenshot

From the specimen over page click on to the 'Transfer Event'

Transferevent1.pngTransferevent2.png

  1. The container position is blocked with the specimen label (for example - N0001_PL_1.1) and cannot be used to store any other sample until the position is unblocked

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titleClick to view the screenshot

Retrieve 8.png

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You can unblock the check-out specimen positions from the container in bulk. For example: The specimens were distributed and not returned back, the container positions that were blocked during distribution check-out need to be freed for utilization.

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titleClick here to view detailed steps

Option 1

Navigate to the container list page->Actions->Unblock

Unblock 1.pngImage Modified

You can either add labels or barcodes for which the positions are to be unblocked.

Unblock 2.pngImage Modified

On adding the labels, the blocked positions will be displayed. These will be unblocked once you click on ‘Unblock’

Unblock 3.pngImage Modified

Option 2

Navigate to the container locations tab of a container that has blocked positions and click on ‘Unblock All’ to vacate all the blocked positions.

Unblock 4.pngImage Modified

Distribution

You can check out specimens while distributing specimens from user interface and via bulk import as well.

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titleClick here to view the steps

Select the specimen, click on ‘Action' and select 'Distribute’

Distributecheckout.png

Checkout while distributing.png

Return

Specimens listed in the order can be returned to their original locations from which they were checked out during distribution.

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titleClick here to view the steps

  1. From the distribution protocol page navigate to the orders by clicking on 'View Orders'

    Return1.pngImage Added

  2. Click on ‘Return Specimens’

    Return2.pngImage Added

  3. Add labels or barcodes of the specimens that were checked-out during distribution and are to be returned.

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titleClick here to view the steps

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  1. Return sp 1.pngImage Added

  2. For the samples that were checked out, the container location will be auto-populated. Once you click on submit the specimen gets returned and stored in the location specified.

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  1. Return sp 2.pngImage Added

Bulk Import

You can using bulk import ‘Update’k ‘Update’ function to check-out the specimens in bulk. Please refer to the below reference 'Specimen' CSV to check out the samples. Refer to wiki page for more details.

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titleClick here to view the screenshot

image-20230327-100906 (1).pngImage Added

To check-in the specimens, you need to provide values in the ‘Location#Container’, ‘Location#Column' and ‘Location#Row' fields.

Similarly for distribution, you need to add yes/true in the ‘Checkout Specimens’ column to check-out specimens while distribution.

Query module

You can query for the checked-out samples by adding the below mentioned filter

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