Table of Contents
Container overview
| Tab Name | Purpose |
|---|---|
| Overview | View container details, perform container actions, export reports, etc. |
| Locations | map view, Export map, view stored containers/ specimens, store specimens, block positions, etc. (not available for dimensionless containers) |
| Specimens | Configurable list of specimens in container (and descendants) |
| Transfer | Check-in, checkouts, transfers for container (and descendants) |
| Maintenance | Container maintenance tasks (only available at the highest level, e.g. freezer, LN tank, etc.) |
For each container level, there are four tabs on the left-hand side: Overview, Locations, Specimens, and Transfer Events. Additionally, a maintenance tab can be seen for the parent-level container.
To view each container's content, click on the 'Locations' tab under the specific container. This is useful if you want to do a re-inventory and look for
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spaces in each box.
NOTE: There is no map view available for dimensionless containers.
- Click on any slot to view more details of the container/ specimen stored. A pop-up window is displayed with all the details
- For ease of navigation the navigation, the pop-up window has certain hyperlinked fields which will load the respective pages. For example, if you click on the label of the specimen the specimen overview page will be loaded in a new tab.
Exporting container details
OpenSpecimen supports four different reports which can be exported for each level of container. These are Map, Defragmentation report, Empty empty positions and Utilization.
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Exporting whole ‘Freezer’ data.
Exporting data from the ‘Shelf’ level.
Exporting data from the 'Racks' level.
Exporting data from 'Drawers' level.
Exporting data only for the 'Box' level.
Exporting data for dimensionless container. (The .csv file will contain only headers and no information about the position, rows, and columns)
Exporting data for fully occupied container.
Exporting data for completely empty containers.
Exporting data for partially filled containers.
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The location page is useful for inventory purposepurposes. To export the map from the location page, select the box for which you wish wish to export the map. Click on the 'Export Map' tab.
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- Once you export the file, a CSV file gets downloaded as mentioned below containing data of the particular container level. For example, if a map of a box is exported, the csv file will show the container hierarchy of the box along with the location of the specimens stored in the box. Alternatively, the CSV file can also be downloaded through the mail notification.
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- If a user is interested to know only the the vacant rows, columns, and positions in the container then container, then they can export the empty report of the respective container.
- To export the empty positions report, Click click on the overview tab of the container for which you require the the report. Click Click on Export→ Empty positions
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| Column Names | Explanation |
|---|---|
Container Name | Unique autogenerated auto-generated name of container |
| Container Display name | Name of the container set by user for ease of accessibility |
Container Hierarchy | Hierarchy of container E.g., Freezer → Rack → Box |
| Store Specimen | Does the container store specimen in a specific position. If the specimen is stored: Yes If the specimen is not stored: No |
Row | The row number of the empty containers. |
| Column | The column number of the empty containers. |
| Position | The position number of empty containers. |
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