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Old Version 25

changes.mady.by.user Prayuja Teli

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New Version 26

changes.mady.by.user Ankita Chavan

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Listed below are 2 sample event templates with description descriptions for all the fields:

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  1. Go to the collection protocols list page, click on the 'Import' button, and select option 'Biospecimen Data' OR
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  2. Go to the participants list page of the CP, click on the 'More' button, and select the option 'Biospecimen Data.'
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  3. Select 'Frozen Event' from the 'Select Record Type' specimen's dropdown and click on 'Download Template File' to download the template file.
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  4. Enter all valid data in the template file as mentioned in the below 'Data Dictionary' table
  5. Upload the filled template file in the 'Input Records File' field, select 'Import Type' as 'Create' to create or 'Update' to update specimen frozen event or event, or 'Update Else Create' to either create or update record. For the 'Update Else create' feature, please refer to Create & Update in Single Bulk Operation.
  6. Click on the 'Validate and Import' button
  7. Refer'Import status'to check the status of the import job.


A general description of the other fields is listed below. File for permissible values for all the events

Column Name

Datatype
Mandatory?
(Create)
Mandatory?
(Update)
Description
Permissible Values
Validations
Record IDIntegerNoYesSystem generated the unique identifier for each event. Used to update an existing event record in the system
Required only when updating.
CP Short TitleStringYesYesRequired It is required when a unique label per CP setting is enabled.

Specimen LabelStringYesYesSpecimen label of the specimen for which the frozen event is to be added
Specimen The specimen should exist within the system.
Activity StatusStringNoNo

Activity status of the record. To remove the existing records for the form, add 'Disabled.'

Active/DisabledDefault: Active
UserStringYesNoEmail address of the user

Date and TimeDate and TimeYesNo

The format should be the same as that selected on UI while during import.


Note
titleNote

In From version v5.2 onwards, when a user downloads any specimen event template to update the events, the user will see the specific event name with the ID field , instead of ‘Record ID’ instead of 'Record ID' since it was very confusing to the user while updating the specimen events.

Example:

  1. 'Fixed Event ID' for ‘Fixed Event’'Fixed Event'
  2. 'Frozen Event ID' for ‘Frozen 'Frozen Event