Introduction
Freezer facilities frequently receive lists of boxes (containers) for storage and must then locate the appropriate space across their freezer units. This function facilitates this process based on user defined criteria.
E.g. Freezer facility receives a request 40 boxes (container type: 2 inch box). Freezer facility user needs to find space to store in racks reserved for collection protocol ‘LCPRP’.
Pre-requisite: Selected container type to find places can be held by existing container types defined at ‘N-1’ level (where N = number of levels in hierarchy).
Reference: Container types - Can hold
This feature gives the best possible suggestion if
All the containers in the system at ‘N-1’ level have defined container types
All the containers in the system at ‘N-1’ level have defined collection protocols/ specimen type restrictions
Criteria
Reference screenshot to define criteria
Name | Description |
|---|---|
Type | Specify type of container which you need to store, E.g., 2 inch boxes, 9x9 boxes, etc. |
Freezer | If you need to store boxes within a specific freezer |
Collection Protocol | Specify CP restrictions on parent container |
Required Places | Specify the number of containers for which you are seeking storage space, e.g., 20 boxes |
All in same container | Check if user wants to store all boxes in same parent container |
Strict Match | Check if user strictly wants to find places based on CP and container type restrictions only. |
Strict match conditions
If selected, will ignore the parent containers where CP restrictions are not defined
If selected, will ignore the parent containers where available slots < Required places (if ‘All in the same container’ checkbox selected)
If selected, will not ignore the parent containers where available slots < Required places (if ‘All in the same container’ checkbox is unchecked)
If not selected, this does not bypass the prerequisite condition/ defined freezer
Steps for finding spaces
From container list view → Container Actions → Find Spaces
Define criteria
Need place to store 40 containers of type ‘2 inch box’ in same rack within freezer Demo_RP_F1
Select container for storage
In the current selection, ‘All in same container’ and ‘strict match’ is selected, thus,
a. It has ignored all the parent containers where available slots are < 40
b. If ‘All in same container’ checkbox is unchecked, it will also show all parent containers with available slots are < 40Transfer
Boxes are existing in OpenSpecimen
Enter box names/ barcodes in the provided box → Add
Enter reasons (mandatory) and submit
New boxes
Enter box names/ barcodes in the provided box → Add → System will generate a prompt confirming creation of new boxes → Yes
Specify collection protocol/ specimen type restrictions → Submit
Boxes will be automatically created in first available slot with specified type, CP, Specimen type
Mix of a & b
Follow steps, similar to #b, system will populate a screen with mix of existing and new boxes