Freezers can be set up with different restrictions:
- What site does it belong to.
- From which collection protocol specimens can be stored.
- What types of specimens can be stored.
These restrictions are set while setting up containers like below:
For more details on creating containers, refer to Managing containers.
Using these restrictions, the system can accurately auto allocate storage locations for the specimens. This helps in high throughput banks where you can collect multiple specimens at once and let the system choose the storage locations.
To use auto allocation, the administrator has to choose between the below allocation strategies and set them at the protocol level:
- Least empty container: the container with the least number of vacant positions that can store the specific specimens in question is chosen first. This helps you to back-fill positions freed up by specimens that are given away.
- Recently used container: recently used container to store specimens of the same type and same CP are chosen first.
- Store aliquots in the same box: makes sure that all aliquots being created at once under a parent are stored under the same box.
To set this at the protocol level-
- Go to the collection protocol overview page, click on 'Settings'→'Container' and click 'Edit'
- Choose the options for auto allocation and click 'Save'
During specimen collection, containers are auto-allocated based on the settings done. You can reject automatically allocated container positions by clicking 'More' and selecting-
Pre-requisites: container auto allocation is enabled at the CP level.
- Rerun auto allocation: Sometimes, you might want to remove the uncollected specimens. In such cases, 'rerun auto allocation' can be used to re-order positions.
- Manual allocation: The container fields would become editable. You can edit containers/positions and assign a new one.
- Clear positions: Positions assigned to specimens in a container would be cleared.
- Clear container names and positions: Clears both auto-allocated containers and positions.
When rerun auto allocation prompted? (v8.0)
|Auto Allocation Strategy||Inputs|
|Recently Used Container||Increase aliquot count on below collection page|
|Recently Used Container||Decrease aliquot count on below collection page|
|Least Empty Container||Increase aliquot count on below collection page|
|Least Empty Container||Decrease aliquot count on below collection page|
Least Empty Container / Recently Used Container
|Change Collection Status to Missed/Not Collected/Pending|
|Least Empty Container / Recently Used Container|
Manually Run auto allocation
Navigate to More—> Rerun Auto Allocation
Furthermore, the system can auto allocate container positions by rules based on specimen properties like quantity, type, requirement code, lineage, etc. This is done via API. Refer to 'Advanced auto allocation' for more details.
Blocked Container Positions
After the user has set up the auto allocation, the positions are auto-suggested under the 'Container' column in the collection page. If we open the container overview page in another tab, it is visible that the positions are blocked. A horizontal line is shown across the positions that are suggested in auto-allocation, specifying them as locked.
These auto-allocated positions are blocked until the user clicks 'Cancel' or 'Submit' from the collection page. If the positions are not freed up, then wait for 5 minutes till an internal job runs to clean up these positions. From v6.3, onwards we have made sure that the internal job never stops running. If you still see the blue lines, please report to email@example.com
Even if any specimen is canceled from the collection page, these auto-suggested locations continue to be blocked.
To free them and allow OpenSpecimen to suggest more appropriate locations, you need to re-run the auto-allocation from the collection page > Container > More > Rerun auto allocation
Reload the container page. It will show that only the one auto-suggested position is blocked.
In case you are not happy with this auto-allocated position, you can select 'Manual allocation' from the collection page and select any other storage location.