System Jobs

System jobs are scheduled jobs that run in the background automatically. These jobs perform tasks like sending alerts, clearing older log files, clearing staged participants, etc. All the default system jobs are listed below:

Job Title	Plugin/Standard	Job Description
Automated freezers report	Automated freezers plugin	Sends email with status of specimens stored/retrieved from the automated Freezers.
Update OpenClinica Study Data Importer	OpenClinica integration plugin	Sync data from OpenClinica for all configured CPs.
Update Consent responses digest	eConsents plugin	Email digest with a list of participants who consented on that day.
Update Collection protocol coordinators report	Standard	Sends email to the Principal investigator of active collection protocols with the list of coordinators working on their protocol.
	EDC plugin	Email with error report of edit checks.
Update Label printing metrics	Standard	Creates CSV report of the count of labels printed by users for different CPs and sites in the last calendar month.
Update Container maintenance tasks reminder	Standard	Email of scheduled container maintenance tasks.
Update Low supplies quantity alert	Supplies plugin	Email notification of low supply level so that you can replenish the stock.
Update Expiring supplies reminder	Supplies plugin	Email notification for when the supplies are going to expire.
Update Purge old external app messages	Epic plugin	System maintenance task. Cleans up the messages received from external systems like EPIC, REDCap etc
Update, Remind requesters to pick distributed specimens.	Standard	Email notification to the receiver to collect the distributed specimens.
Old files backlog cleaner	Standard	Deletes log files older than 'n' days. n is configurable through Settings → Common → Log Files Retain Period.
Monthly Login Audit Report	Standard	Email monthly login audit reports to super admins and institute admins.
Staged participants cleaner	Epic plugin	Responsible for cleaning up old visits and participants from the staging tables. A visit or a participant record is considered old if it is not created/updated in the last 'Staged Participant Retain Interval' days. An old participant record will not be cleaned up if it has one or more visits that are not old. By default, this job is configured to run daily. By default, the value of the 'Staged Participant Retain Interval' setting is 90 days.
Inactive User Accounts Notification	Standard	Email notifications when the user is inactive for several days, configured through settings.
Password Expiry Notification	Standard	Email notification when the user's password expires in the number of days configured through settings.
CP Reports Generator	Standard	Generates Collection protocol reports.
Bulk Import Records	Standard	Email notifications when the bulk import job is completed.
DP Expiry Notification	Standard	Email notifications when DPs are expiring.
CP Expiry Notification	Standard	Email notifications when CPs are expiring.
Scheduler to refresh specimen additional details	Standard	Refreshes the view that stores parent, child specimen relation, and collection, received parent's event data.
Consent responses digest	eConsent Plugin/EDC	Sends all the patients who consented in a day along with the consent document and version details.
Expiring consent documents reminder	eConsent Plugin/EDC	Send a reminder to the corresponding CP PI and site admins when the consent document is about to expire.