Create Event

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Go to the home page and click on the 'Orders' card.
Click on the 'Import' button and select the option 'Return Specimens' from the orders list page.

Enter all valid data in the template file as mentioned in the below 'Data Dictionary' table.
Upload the filled template file in the 'Input Records File' field.
Click on the 'Validate and Import' button.
Refer 'Import status' to check the status of the import job.

Edit Event (New in v8.0)

Note:

The “Return Events“ template is used to edit existing return events only.

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Go to the collection protocols list page, click on the 'Import' button, and select the option 'Biospecimen Data'

Select "Return Events" to update the existing event from the 'Select Record Type' specimen's dropdown and click on 'Download Template File' to download the template file.

Enter all valid data in the template file as mentioned in the below 'Data Dictionary' table
Click on the 'Validate and Import' button.
Refer 'Import status' to check the status of the import job.

Column Name	Data type	Mandatory?	Description	Permissible Values	Validations
Order Name	String	Yes	The name of the distribution order from which the specimens are to be returned		Should be an existing executed order
Specimen Label	String	Yes	Specimens that are to be returned		Should be existing within the system and a part of the order name mentioned above
Quantity	Double	Yes	The amount of specimens to be returned
Return Date and Time		Yes	Date and time on which the specimens are returned		Select the correct date and time format from UI based on the data in the file
Increment Freeze/Thaw Cycles	Number	No	Whether to increment the freeze-thaw cycles of the specimen returned	1 0
Comments	String	No
Location#Container	String	No	Container name in which the returned specimens are to be stored		The container specified should be existing. Suitable to hold the specimen (based on type and protocol) Should have available positions.
Location#Row	String	No	Row position within the container		Position within the container at which the specimen is to be stored. If left blank, the system will allocate the next available position.
Location#Column	String	No	Column position within the container
Location#Position	Integer	No	Linear position in its parent container
User#Email Address	String	Yes	Email address of the user who returned the samples		The user should exist within OS.

Column Name	Data type	Mandatory?	Description	Permissible Values	Validations
Event ID	String	Yes	Unique ID of the event.	-	Select the correct event ID.
Date and Time	Date and Time	No		-
Comments	String	No		-
User#Email address	String	No	The email address of the user	-	The user should exist within OS.