Researchers request specimens from biobanks based on their interest in study and analysis. Distributing specimens based on the study's written procedures describing what number of specimens and quantity of specimens will be utilized for research is known as distribution.
Consents can be validated before distribution by setting required consents at DP and CP levels.
System will allow distributing the specimens only if:
For example, consider below consents set at DP level: Consents set at CP level: Consent responses for the DP level statements should be ‘Yes’ for the participants whose specimens are being distributed. See below, the statements which are set at DP level have responses as ‘Yes’ If all the above requirements are met, the system allows distributing specimens. If the consent statements from the DP and CP are not matching, or the responses are not ‘Yes,’ the below error is displayed:
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You can configure the maximum number of specimens added using UI, whose details can be edited at the time of distribution. Once configured, if the number of specimens to be distributed is less than the limit set, the 'Specimens' list will display all the specimens. From this page, you can edit the specimen details like quantity, cost, etc. 'Copy first to all' option for 'Distribution Quantity' and 'Holding Location' can be used to copy the first value to all rows so that user need not input it for each row manually. In case the number of specimens scanned is more than the UI limit, the system will display an informative message like this: Steps
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When the specimen is held in a temporary storage location after distribution, an option to 'Retrieve' such specimens appears on the 'Specimens' tab of the 'Orders' page. This option retrieves the specimen from the holding location, and a final transfer event is added to the specimen. Before retrieve: After retrieve: |
After you click on the 'Distribute' option from the above 'Create Order' screen, the following events are added for each distributed specimen: These events are useful for creating reports or audit purposes.
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Distribution data can also be bulk uploaded for many orders at a time using CSV files. E.g., for legacy data migration. |
From v7.1 onwards, it is possible to edit an order in executed state. To edit an executed order, navigate to the overview page and click on 'Edit.' The following order details can be edited for any order:
Following are NOT editable:
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