Introduction
REDCap does not have fixed instruments for participants and visits. Therefore, you need to map the REDCap Instruments with OpenSpecimen Participant and Visit fields.
For mapping, the REDCap variables can be obtained from the ‘data dictionary’ available under ‘Project Home and Design’.
Configure REDCap Server
Before configuring the REDCap project to a specific Collection Protocol in OpenSpecimen, you must establish a link between your desired REDCap and OpenSpecimen servers. This will helps the OpenSpecimen to pull the data from the REDCap projects associated with the REDCap server using API tokens. Furthermore, once the server is configured, you can reuse the saved configuration multiple times for adding the projects. You can add the REDCap Server in the following steps:
Navigate to the required CP overview page.
On CP Overview Page and click on the 'Settings' tab on the left sidebar.
Select ‘REDCap Project Configuration' and click on the 'Add Project’ button.
Click on the ‘Add New’, provide details on server name, host base URL, plugin path, and time zone, and click on the ‘save’ button.
Data Dictionary for Server Configuration
Please note that the PHP plugin can be placed anywhere on the REDCap server as long as the PHP file is executable by the web server and the functioning of the plugin PHP is not compromised.
Field Name | Mandatory? | Description |
|---|---|---|
Server Name | Yes | Free text to enter a name for the REDCap server. For example, OpenSpecimen REDCap QA server |
Host URL | Yes | The base URL for the REDCap server. For example, https://www.project-redcap.org |
Plugin Path | No | The relative path for the PHP plugin installed on the REDCap server. To check all the plugins installed on the REDCap server, add ‘/plugins’ at the end of your REDCap base URL. For example, https://www.project-redcap.org /plugins |
Time Zone | No | The timezone of the REDCap server. |
Add REDCap Project
To add a new REDCap project to your desired collection protocol, you can follow the below steps:
Go to the CP Overview Page and click on the 'Settings' tab on the left sidebar.
Select ‘REDCap Project Configuration' and click on the 'Add Project’ button.
Provide information on the project name, server name, API token, site, PHI data, snapshot download page size, and users, and then click on 'Next'.
Data Dictionary for Project details
Field Name | Mandatory? | Description |
|---|---|---|
Name | Yes | Free text to enter a name for the REDCap Project. For example, Testing_RC |
Server Name | Yes | Name for the REDCap server where your REDCap server is configured. For example, OpenSpecimen REDCap QA server |
API Token | Yes | User-specific API token generated for the project. For example, A411D356AXYRC0C8A2742EBC366778HD |
Site | No | The site linked with your collection protocol. |
Save PHI Data | Yes | 'Enable' or 'Disable' option to allow or prevent the collection of the participant's Personal Health Information (PHI). |
Snapshot Download Page Size | No | Specifies the maximum number of records that will be pulled from the REDCap at each interval. This is repeated ‘N' numbers of times until all records are pulled. It helps to minimize the overload to the OpenSpecimen server. For example, if there are 10,000 records in the REDCap project, and you have set the 'Snapshot Download Page Size' value to 5000, then OpenSpecimen will take two turns to pull all 10,000 records from the REDCap. The default value is '1000’. |
Notify Users on Errors | No | Specify the users' names who will be notified of any error during the REDCap synchronization process. |
Mapping Participants and Visits
Mapping can be done at two levels: Participant (Both classical and longitudinal studies) and Visit (Longitudinal study)
Participant Level Mapping
After adding the project, you can move to the ‘Fields and Events Mapping’ page by clicking the Next button.
Map REDCap variables (on the left) obtained from the 'data dictionary' to OpenSpecimen (on the right) as shown below.
List of Participant Fields and Variables
Field Name | Variable Name |
|---|---|
PPID | ppid |
Registration Date | registrationDate |
External Subject ID | externalSubjectId |
Registration Site | site |
First Name | participant.firstName |
Last Name | participant.lastName |
Middle Name | participant.middleName |
Birth Date | participant.birthDate |
Death Date | participant.deathDate |
Gender | participant.gender |
Races | participant.races |
Vital Status | participant.vitalStatus |
Ethnicity | participant.ethnicities |
eMPI | participant.empi |
National ID / SSN | participant.uid |
MRN Site | participant.pmis.siteName |
MRN | participant.pmis.mrn |
Custom field | participant.extensionDetail.attrsMap.<custom_field_name> For example: if the field name is 'redcap_age' in the custom form the use: participant.extensionDetail.attrsMap.redcap_age |
Event and Visit Level Mapping
Like 'Participant Level Mapping', map visits fields for the REDCap project as shown below.
Additionally, you can map events for the REDCap project, as shown below.
Those events from REDCap which are not mapped can create unwanted, unplanned events in OpenSpecimen. To avoid this, click on the 'Ignore Unmapped Events’ checkbox as shown above in the red box.
List of Visit Fields and Variables
Fields Name | Variable Name |
|---|---|
Visit Name | name |
Event Label | eventLabel |
Visit Date | visitDate |
Clinical Diagnosis | clinicalDiagnoses |
Visit Site | site |
Clinical Status | clinicalStatus |
Path. Report Number | surgicalPathologyNumber |
Cohort | cohort |
Comments | comments |
Visit Status | status |
Custom Field | extensionDetail.attrsMap.<custom_field_name> For example: if the field name is 'visit_number' in the custom form the use: extensionDetail.attrsMap.visit_number |
Advance Features
Add the list of forms/fields separated by comma, tab, or newline.
Records Inclusion Rule
The user can define certain conditions to synchronize specific REDCap records to OpenSpecimen. Once applied, the system will ignore all other records that don’t satisfy the criteria irrespective of being mapped to the participant or visit field.
The expression is formed using REDCap variables obtained from the 'data dictionary'.
The example shown below will only fetch the records of female participants who are 18 years or older from REDCap.
The example show below will only fetch the records where the eligibility has value either ‘eligible, needs scheduled' or 'eligible, scheduled’.
This example show below will only fetch those records who have value in their mrn field
Forms Exclusion List
The user can define the list of forms to exclude for synchronization irrespective of being mapped to participant or visit field.
If the user provides the list to the ‘Forms Exclusion list’ text box, then all the forms will be synchronized except the forms mentioned on the list.
Users don’t have to specify list of forms that need to be pulled in OpenSpecimen. The forms except the ones mentioned in the exclusion list will be pulled in OpenSpecimen. If no form is added in the exclusion list, all the forms for that project will be pulled in OpenSpecimen.
Fields Exclusion/Inclusion List
Like ‘Forms Exclusion List’, the user can also define the list of fields to either include or exclude for synchronization. The user can’t define both the parameters at once.
If the user provides the list to the ‘Field Exclusion list’ text box, then all the fields will be synchronized except the fields mentioned on the list. On the other hand, only specified fields will be synchronized if the user provides the list to the ‘Field Inclusion list’.
To include or exclude a form/field use the variable name of the form/field from REDCap.
Data Dictionary for Fields and Events Mapping
Integration Points
Adding more project
To add more than one REDCap project to your collection protocol in OpenSpecimen, you can follow below steps:
Go to the REDCap configuration page for your collection protocol of choice.
Click on the ‘More' option and select ‘+Add Another’.
Configure the new project as shown above.
Mapping PVs from REDCap to corresponding PVs of OpenSpecimen
Ans: It is a very common problem faced by the integration of any two disparate systems. Let's say you want to map the gender value "M" received from the REDCap project to the corresponding OpenSpecimen PV "Male". In OpenSpecimen, you can do this by adding the property value to the dropdown of your choice, as shown below:
One-to-One Mapping
Let's say you want to map the gender value "M" received from the REDCap project to the corresponding OpenSpecimen PV "Male". To do so, you can follow the given steps:
Go to Extras from the homepage and select Dropdown Manager.
Click on the "Gender" attribute and click on 'Male' PV.
Click on 'Edit', and under properties, enter the name of the PV Mapping Key and its corresponding value for your REDCap study.
Mapping Specific CP
The property name is the same as the "PV Mapping Key" displayed on the OS-RC configuration page.
Mapping for all CPs under a single site
The property name is RC_<site_id>. The site ID can be obtained from the sites list view in the following steps:
Go to the 'site' page from the homepage and select the sites you are interested in.
Click on the 'Export' button to download the .csv file.
Open the file, and you can see the 'site id' as 'identifier'.
Mapping all REDCap projects irrespective of sites or CP
The property name is RC, as illustrated in the below image.
Many-to-One Mapping
It is possible to map multiple PVs from REDCap to one PV on OpenSpecimen using caret (^) as the delimiter. For example, you want to map multiple gender values received
from the REDCap (M, Male, and Ma) to one corresponding OpenSpecimen PV "Male". To do so, you can follow the given steps:
Mapping Specific CP
The property name is the same as the "PV Mapping Key" displayed on the OS-RC configuration page.
