Introduction
Freezer facilities frequently receive lists of boxes (containers) for storage and must then locate the appropriate space across their freezer units. This function facilitates this process based on user-defined criteria.
E.g. The freezer facility receives a request for 40 boxes (container type: 2-inch box). Freezer facility user needs to find space to store these boxes in racks reserved for collection protocol ‘LCPRP’.
Pre-requisite: Selected container type to find places can be held by existing container types defined at ‘N-1’ level (where N = number of levels in hierarchy).
Reference: Container types - Can hold
This feature gives the best possible suggestion if
All the containers in the system at ‘N-1’ level have defined container types
All the containers in the system at ‘N-1’ level have defined collection protocols/ specimen type restrictions
Criteria
Reference screenshot to define criteria
Name | Description |
|---|---|
Type | Specify type of container which you need to store, E.g., 2 inch boxes, 9x9 boxes, etc. |
Freezer | If you need to store boxes within a specific freezer |
Collection Protocol | Specify CP restrictions on parent container |
Required Places | Specify the number of containers for which you are seeking storage space, e.g., 20 boxes |
All in same container | Check if user wants to store all boxes in same parent container |
Strict Match | Check if user strictly wants to find places based on CP and container type restrictions only. |
Strict match conditions
If selected, will ignore the parent containers where CP restrictions are not defined
If selected, will ignore the parent containers where available slots < Required places (if ‘All in the same container’ checkbox is selected)
If selected, will not ignore the parent containers where available slots < Required places (if ‘All in the same container’ checkbox is unchecked)
If not selected, this does not bypass the prerequisite condition/ defined freezer
Steps for finding spaces
From container list view → Container Actions → Find Spaces
Define criteria
Find places to store 40 containers of type ‘2-inch box’ in the same rack within freezer Demo_RP_F1
Select a container for storage
In the current selection, ‘All in same container’ and ‘strict match’ is selected, thus,
a. It has ignored all the parent containers where available slots are < 40
b. If ‘All in same container’ checkbox is unchecked, it will also show all parent containers with available slots are < 40Transfer
Boxes are existing in OpenSpecimen
Enter box names/ barcodes in the provided box → Add
Enter reasons (mandatory) and submit
New boxes
Enter box names/ barcodes in the provided box → Add → System will generate a prompt confirming creation of new boxes → Yes
Specify collection protocol/ specimen type restrictions → Submit
Boxes will be automatically created in the first available slot with the specified type, CP, Specimen type
A mix of a & b
Follow the steps, similar to #b, the system will populate a screen with a mix of existing and new boxes