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There is no restriction on the type of printer used as long as the printer software supports it. OpenSpecimen interfaces with the printers via external software like BarTender, NiceLabel, etc. OpenSpecimen will pass the data needed for printing, and printing software will automatically pick files and print the labels.

Choice of Printer in Print Rule

From V.9.x, we have made an important update that will add the printer's name to the generated CSV file. Admins can set the default printer on two levels, viz—user profile and within the print rule. The user profile setting takes precedence over the print rule specified printer name i.e. when the user profile setting is empty, the print rule printer will be used. Otherwise, it is always the user profile setting printer.

How to Print?

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title Expand to view the stetps
Log in as a Super Administrator user. Click on ‘Extras’ → ‘Print Rules’. You can create print rules for 'Specimen', 'Distribution', and 'Container'. Click on the ‘Create’ button from the print rules list page.

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You can configure any field as a print token, including custom fields. Previously, you could only select specific tokens to choose from the dropdown.

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Download Labels Print File

Sometimes you might not be able unable to integrate OpenSpecimen with the printer due to network issues. E.g., in a multi-site study where the printers are in a collection site outside the VPN. In such cases, you can download the labels print file and upload it manually to the printing software like Bartender.

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title Steps to enable setting to download print files
At System Level Log in as a Super Admin. Navigate to 'Settings'. Search for the property 'Download Labels Print File' under 'Administrative'. Select the option 'Enabled' for the 'New Value' field and click on 'Update'. Navigate to participant/visit/specimen overview pages and click on 'Print'. The print integration file will be downloaded in CSV format. A downloaded print CSV file will have one row per specimen, and each row will contain the data to be printed on the specimen labels/stickers based on the print rule set. See attached example: View file name A Demo Longitudinal Study_AD.0199_20220525_143000.csv If the setting is enabled at the system level, it will apply to all CPs across the system, and all users will be able to download the print files CSV. At User Level Navigate to the 'Users' module. Select a user → Edit. Enable the 'Download Labels Print File' setting for that user: If the setting is disabled at the system level and enabled at the user level, only that user can download the print files CSV.

Download Generated Labels for Specific Print Rule

FAQs

In what order are the print rules applied?

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