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Freezer facilities frequently receive lists of boxes (containers) for storage and must then locate the appropriate space across their freezer units. This function facilitates this process based on user defined criteria.“Find Space” is a new feature introduced in v10.3 which enables you to quickly find the right freezer to store one or more boxes. For example, if you receive 40 2-inch boxes for collection protocol ‘LCPRP’ and want to see which freezer or rack has ten consecutive free slots.
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Pre-requisite: Selected container type to find places can be held by existing container types defined at ‘N-1’ level This feature gives the best possible suggestion if
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This feature will work only if container types are configured properly. Refer to Container types - Can hold for more details. |
Step 1: Define Criteria
From Container list view → Actions → Find Spaces
You can provide criteria for the kind of boxes you will store, based on which the system will look for empty slots.
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Name | Description |
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Type (Mandatory) | Specify type Type of container box which you need to store, E.g., 2 inch boxes, 9x9 boxes, etc. |
Freezer | If you need to store boxes within a specific freezer |
Collection Protocol | Specify This should be specified only if you have configured CP restrictions on parent the container. |
Required Places | Specify the number of containers for which you are seeking storage spaceNumber of boxes to store, e.g., 20 boxes. |
All in same container | Check if user wants you want to store all the boxes in the same parent container |
Strict Match | Check if user strictly wants to find places based on CP and container type restrictions only. |
Strict match conditions
This checkbox drives whether freezers with no restrictions should be included in the results or not. If checked, it will include only those parent containers where CP restrictions |
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If selected, will ignore the parent containers where available slots < Required places (if ‘All in the same container’ checkbox selected)
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match. |
Step 2: View Results and Select Container
Based on the criteria, OpenSpecimen will display the matching freezers.
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In this example, ‘All in same container’ and ‘Strict Match’ is selected, thus,
New boxes
Enter box names/ barcodes in the provided box → Add → System will generate a prompt confirming creation of new boxes → Yes
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It has ignored all the parent containers where available slots < Required places (if ‘All in the same container’ checkbox is unchecked)
If not selected, this does not bypass the prerequisite condition/ defined freezer
Steps for finding spaces
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Define criteria
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Need place to store 40 containers of type ‘2 inch box’ in same rack within freezer 123123123_F1
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Select container for storage
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Transfer
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Boxes are existing in OpenSpecimen
Enter box names/ barcodes in the provided box → Add
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Enter reasons (mandatory) and submit
are < 40
Displays only freezers reserved for “LCPRP” CP
Click on the “Select” button to proceed to the next step.
Step 3: Transfer Boxes
Enter box names or barcodes in the provided box and click on “Add.”
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Enter “Reasons” (mandatory) and Submit
If any of the boxes do not exist in OpenSpecimen, you can proceed to create them.
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Specify details → Submit.
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Boxes will be
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created in the first available slot with
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Mix of a & b
Follow steps, similar to #b, system will populate a screen with mix of existing and new boxes
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the specified restrictions.
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