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Containers can be transferred from one position to another across freezers (v10.x) or within the same freezer (earlier versions). It adds a "Transfer Event" on the container and stored specimens to keep an audit of these movements and include includes them in reports.
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Pre-requisitesThe 'Parent Site' should be the same for source and destination containers. The 'Collection Protocol' and 'Specimen Types' restrictions should match. The new positions to which the containers are being moved should not be already occupied.
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Transfer containers within/across freezers via UI
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From the containers page click on Actions → Transfer
2. Scan/paste the container's unique name or barcode and Click on Add 3. Select the Parent container and position, add a reason (mandatory) → Submit Image Modified4. Transferred container can be seen under the selected Parent container. Transfer event is added at 3 places |
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Descendents of the container
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All specimens in container/ descendants Image ModifiedImage ModifiedImage Modified5. You can also ‘Transfer’ individual containers from the container overview page → More → Transfer Image Modified:Selecting Parent Container: The dropdown shows the first 100 values that are available. You can click on the "Search" icon (magnifying glass) from the pop-up to see the containers eligible as a parent location for the transfer container. Alternatively, you can start typing the initials of the container name, and it will appear.
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Move Containers via UI
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Go to the containers page, and select the container to be moved. On the container overview page, click on 'Transfer'. The transfer tab is available at each container level, enabling its transfer. Hence a user can transfer a box, a rack, a shelf, etc., from one container to another. Image RemovedSelect the new container from the 'Parent Container' dropdown list and fill in the other mandatory details such as column number, row number, date & time, reason, etc. Image Removed Note |
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Note - Selecting Parent Container: The dropdown shows the first 100 values that are available. You can click on the "Search" icon (magnifying glass) from the pop-up to see the containers eligible as a parent location for the transfer container. Alternatively, you can start typing the initials of the container name, and it will appear.
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Fields | Description |
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Site | The parent site to which the container is to be transferred |
Parent Container | The name of the destination parent container under which the transfer is to be made transferred. A dropdown will show containers specific to the selected parent site. |
Transferred by userUser who is performing the transfer. It defaults to the logged-in user data | Date and Time | The timestamp at which the transfer is made. By default, it is the current datetime |
Reasons | You can specify the reason for the transfer. |
Move Containers in Bulk
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Column Name | Datatype | Mandatory? (Update) | Description | Validations |
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Name | String | Yes | Name of the containers that need to be moved | It should be an existing and unique name within the system storage | Storage Location#Parent Container Name | String | Yes | The name of the parent container, i.e., New Location |
| Storage Location#Column | Integer |
| The new position in its container |
| Storage Location#Row | Integer |
| The new position in its container |
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Transfer Event
The system creates transfer events for the container which has been moved. The transfer events can be viewed from the 'Transfer Events' tab on the left-hand side.
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If specimens are stored inside such a box, a transfer event is also created for each specimen, along with the container transfer event.
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Clicking on the 'Container Transfer Event' from the 'Specimen Overview' page displays the details about the transferred container.
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