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Use case
Many times, sending the kits and associated data are asynchronous for repositories e.g., repositories receive datasheet today via email, but samples are coming in a week’s time by courier. In such cases, central repositories would need to know who is sending how many kits. Also, they need to verify that all the barcodes the collection site is sending are received correctlyshould get an advance notice of incoming kits to make necessary arrangements. Often collection sites would print a manifest of kits they are sending for repository users to verify received samples. OpenSpecimen provides an option to track the kits as shipments .It is as a stepwise process.
Step 0:
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Authenticate via email and OTP
Repositories may not want to provide OpenSpecimen access for collection site users. In such cases, repositories can create an account with minimal access (Supplies with read, update privilege). These users can temporarily authenticate with email and OTP.
Navigate to the URL: <domain>/ui-app/#/supplies-app/login
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Enter the received OTP on email address and login and user will see kit shipment screen
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Frequent users from Regular collection site users with OpenSpecimen access can proceed directly with step 1.
Step 1: Collection site creates a shipment (from supplies page)
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User will enter all the details and Ship ‘Ship’ the kits.
Receiving site is auto - populated based on the site defined in the Collection Protocol.
In the barcodes, users will need to enter the kit barcodes and not the specimen barcodes
This will
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Example of manifest
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Step 2:
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Receiving site receives and validates the shipment in OpenSpecimen
Repository will select the shipment, download/ manually verify the kit barcodes that they are receiving
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On receive, status of shipment will be marked as Received
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Mark kits as damaged/ expired/ misplaced in shipments (for collection sites)
User can use the ‘Use items’ button to mark the kits as damaged/ expired/ misplaced
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