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Freezer facilities frequently receive lists of boxes (containers) for storage and must then locate the appropriate space across their freezer units. This function facilitates this process based on user-defined criteria.
E.g. The freezer facility receives a request for 40 boxes (container type: 2-inch box). Freezer facility user needs to find space to store these boxes in racks reserved for collection protocol ‘LCPRP’“Find Space” is a new feature introduced in v10.3 which enables you to quickly find the right freezer to store one or more boxes. For example, if you receive 40 2-inch boxes for collection protocol ‘LCPRP’ and want to see which freezer or rack has ten consecutive free slots.
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Pre-requisite: Selected container type to find places can be held by existing container types defined at ‘N-1’ level (where N = number of levels in hierarchy). E.g., Rack represents N-1 level, if a freezer has 4 level hierarchy: Freezer, Shelf, Racks, Boxes, Reference: Container types - Can hold This feature gives the best possible suggestion if
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Criteria
Reference screenshot to define criteria
This feature will work only if container types are configured properly. Refer to Container types - Can hold for more details. |
Step 1: Define Criteria
From Container list view → Actions → Find Spaces
You can provide criteria for the kind of boxes you will store, based on which the system will look for empty slots.
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Name | Description |
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Type (Mandatory) | Specify type Type of container box which you need to store, E.g., 2 inch boxes, 9x9 boxes, etc. |
Freezer | If you need to store boxes within a specific freezer |
Collection Protocol | Specify This should be specified only if you have configured CP restrictions on parent the container. |
Required Places | Specify the number of containers for which you are seeking storage spaceNumber of boxes to store, e.g., 20 boxes. |
All in same container | Check if user wants you want to store all the boxes in the same parent container |
Strict Match | Check if user strictly wants to find places based on CP and container type restrictions only. |
Strict match conditions
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This checkbox drives whether freezers with no restrictions should be included in the results or not. If checked, it will include only those parent containers where CP restrictions |
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If selected, will ignore the parent containers where available slots < Required places (if ‘All in the same container’ checkbox is selected)
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If selected, will not ignore the parent containers where available slots < Required places (if ‘All in the same container’ checkbox is unchecked)
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If not selected, this does not bypass the prerequisite condition/ defined freezer
Steps for finding spaces
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From container list view → Container Actions → Find Spaces
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Define criteria
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Find places to store 40 containers of type ‘2-inch box’ in the same rack within freezer Demo_RP_F1
Select a container for storage
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match. |
Step 2: View Results and Select Container
Based on the criteria, OpenSpecimen will display the matching freezers.
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In this example, ‘All in same container’ and
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‘Strict Match’ is selected, thus,
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Transfer
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It has ignored all the parent containers where available slots are < 40
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Displays only freezers reserved for “LCPRP” CP
Click on the “Select” button to proceed to the next step.
Step 3: Transfer Boxes
Enter box names
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or barcodes in the provided box
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and click on “Add.”
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Enter
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“Reasons” (mandatory) and
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New boxes
Enter box names/ barcodes in the provided box → Add → System will generate a prompt confirming creation of new boxes → Yes
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Submit
If any of the boxes do not exist in OpenSpecimen, you can proceed to create them.
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Specify details → Submit.
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Boxes will be
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created in the first available slot with the specified
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A mix of a & b
Follow the steps, similar to #b, the system will populate a screen with a mix of existing and new boxes
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restrictions.
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