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  1. Like 'Participant Level Mapping', map visits fields for the REDCap project as shown below.

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  2. Additionally, you can map events for the REDCap project, as shown below.

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  3. Those events from REDCap which are not mapped can create unwanted, unplanned events in OpenSpecimen. To avoid this, click on the 'Ignore Unmapped Events’ checkbox as shown above in the red box.

List of Visit Fields and Variables

Fields Name

Variable Name

Event Label

eventLabel

Visit Date

visitDate

Clinical Diagnosis

clinicalDiagnoses

Visit Site

site

Clinical Status

clinicalStatus

Path. Report Number

surgicalPathologyNumber

Cohort

cohort

Comments

comments

Collection Status

status

Custom Field

extensionDetail.attrsMap.<custom_field_name>

For example: if the field name is 'visit_number' in the custom form the use: extensionDetail.attrsMap.visit_number

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  1. The user can define certain conditions to synchronize specific REDCap records to OpenSpecimen. Once applied, the system will ignore all other records that don’t satisfy the criteria irrespective of being mapped to the participant or visit field.

  2. The expression is formed using REDCap variables obtained from the 'data dictionary'.

  3. The example shown below will only fetch the records of female participants who are 18 years or older from REDCap.

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  4. The example show below will only fetch the records where the eligibility has value either ‘eligible, needs scheduled' or 'eligible, scheduled’.

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  5. This example show below will only fetch those records who have value in their mrn field

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  1. The user can define the list of forms to exclude for synchronization irrespective of being mapped to participant or visit field.

  2. If the user provides the list to the ‘Forms Exclusion list’ text box, then all the forms will be synchronized except the forms mentioned on the list.

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Fields Exclusion/Inclusion List

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  1. Like ‘Forms Exclusion List’, the user can also define the list of fields to either include or exclude for synchronization. The user can’t define both the parameters at once.

  2. If the user provides the list to the ‘Field Exclusion list’ text box, then all the fields will be synchronized except the fields mentioned on the list. On the other hand, only specified fields will be synchronized if the user provides the list to the ‘Field Inclusion list’.

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To include or exclude a form/field use the variable name of the form/field from REDCap.

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To add more than one REDCap project to your collection protocol in OpenSpecimen, you can follow below steps:

  1. Go to the REDCap configuration page for your collection protocol of choice.

  2. Click on the ‘More' option and select ‘+Add Another’.

  3. Configure the new project as shown above.

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Mapping PVs from REDCap to corresponding PVs of OpenSpecimen

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