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  1. Similarly to synchronize the records, click on the ‘More' button under the project tab and select ‘Synchronize Records’.

  2. You will get three options to synchronize the records:

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It will pull user-specified records as shown below in the red box.

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Participant Merging

Participant identifiers such as MRN, eMPI, SSN are used to merge the incoming REDCap participant records. A simple illustration shown with MRN is below:

REDCap

OpenSpecimen

Outcome

New record

The MRN of the incoming record matched the MRN of the participant registered to a different protocol.

The existing participant record should get reused during registration.

New record

  • The MRN of the incoming record matched the MRN of the participant registered to the same protocol.

  • Both records have the same PPID.

The incoming participant record should be linked to the existing registration.

New record

  • The MRN of the incoming record matched the MRN of the participant registered to the same protocol.

  • Records have different PPIDs.

Error: The participant is already registered.

  • Existing record

  • Update MRN

Incoming MRN refers to another participant of another protocol.

Error

  • Existing record

  • Update MRN

Incoming MRN refers to another participant of the same protocol.

Error

  • Existing record

  • Update MRN

Incoming MRN is not available.

Update the MRN for the linked participant.

Synchronization Status

OpenSpecimen provides an audit log for the synchronization run.

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